PERSONAL ASSISTANT

Besuto Auto M Sdn Bhd; Skudai; On-site; MYR 42,000 - 68,000; Full time

Benefits offered by this job

Health and wellness benefits

Career progression opportunities

Professional development and training

Job summary

Besuto Auto M Sdn Bhd in Skudai, Johor is seeking a dedicated Personal Assistant to support senior management with comprehensive administrative tasks and personal assistance, enabling executives to focus on strategic goals.

The role covers calendar management, travel planning, document preparation, correspondence, records, and coordination with internal and external stakeholders, in a professional, fast-paced automotive environment.

Qualifications

• Experience as Personal/Executive Assistant or similar admin role.
• Strong organisational and time-management skills.
• Excellent written and spoken English; Bahasa Malaysia is a plus.
• Proficient with Microsoft Office and related software.
• Ability to handle confidential information with integrity.
• Proactive, with initiative and strong interpersonal skills.
• Detail-oriented and adaptable to changing priorities.

Responsibilities

• Managing executives' calendars, scheduling meetings and coordinating appointments across multiple stakeholders
• Handling incoming and outgoing correspondence, including emails, letters and phone communications
• Preparing and organising documents, reports and presentations for meetings and business travel
• Arranging travel logistics including flights, accommodation and ground transportation
• Maintaining detailed records and filing systems, both digital and physical
• Coordinating office activities and ensuring smooth day-to-day operations
• Managing confidential information with discretion and professionalism
• Liaising with internal departments and external parties on behalf of management
• Providing research and data compilation support as required
• Assisting with event planning and coordination where necessary

Skills

Executive support experience

Organisational skills

Time management

Communication skills

Confidentiality

Proactive attitude

Bahasa Malaysia

Driving license

Interpersonal skills

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

About the role

Besuto Auto M Sdn Bhd is seeking a Personal Assistant to join our team in Skudai, Johor. This is a full-time position that plays a vital role in ensuring the smooth and efficient operation of our executive office. As a Personal Assistant, you will provide comprehensive administrative and personal support to senior management, enabling them to focus on strategic business objectives whilst you manage their day-to-day operational needs. This position is essential to maintaining our high standards of professionalism and organisational excellence.

What you'll be doing

Managing executives' calendars, scheduling meetings and coordinating appointments across multiple stakeholders

Handling incoming and outgoing correspondence, including emails, letters and phone communications

Preparing and organising documents, reports and presentations for meetings and business travel

Arranging travel logistics including flights, accommodation and ground transportation

Maintaining detailed records and filing systems, both digital and physical

Coordinating office activities and ensuring smooth day-to-day operations

Managing confidential information with discretion and professionalism

Liaising with internal departments and external parties on behalf of management

Providing research and data compilation support as required

Assisting with event planning and coordination where necessary

What we're looking for

Proven experience as a Personal Assistant, Executive Assistant or in a similar administrative support role, ideally within a fast-paced business environment

Exceptional organisational and time management skills with the ability to prioritise multiple tasks and deadlines

Strong written and verbal communication skills in English; proficiency in Bahasa Malaysia is advantageous

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications

Discretion and ability to handle confidential and sensitive information with integrity

Proactive approach with the ability to anticipate needs and take initiative

Strong interpersonal skills and ability to work effectively with individuals at all levels

Attention to detail and commitment to maintaining high standards of accuracy

Flexibility and adaptability to changing priorities and business requirements

Driving licence and own transportation are preferred

What we offer

Competitive salary package commensurate with experience and qualifications

Full-time permanent position offering job security and stability

Professional development and training opportunities to enhance your skills

A supportive and collaborative work environment

Health and wellness benefits

Opportunities for career progression within the organisation

About us

Besuto Auto M Sdn Bhd is a dynamic and customer-focused automotive company committed to delivering excellence in service and operations. We pride ourselves on maintaining high professional standards and fostering a workplace culture that values integrity, efficiency and teamwork. Our team is dedicated to supporting our business objectives through dedication and expertise, making us a trusted name in the automotive industry.