Office Admin

HANAMARU AUTO TRADING SDN BHD; Kuala Lumpur; On-site; MYR 33,000 - 50,000; Full time

Job summary

HANAMARU AUTO TRADING SDN BHD in Kuala Lumpur is seeking an experienced Office Admin for a full-time, on-site role. The successful candidate will support all departments, manage daily office operations, handle inquiries, coordinate meetings and documentation, and assist with HR-related tasks while maintaining an organized, efficient workspace.

The position requires strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work both independently and as

Qualifications

• Proven experience as an Office Administrator or in a similar administrative role.
• Strong organisational and time-management skills with ability to prioritise multiple tasks.
• Excellent written and verbal communication in English and Bahasa Malaysia; Japanese (N3) is a plus.
• Proficiency in Microsoft Office suite including Word, Excel, and Outlook.
• High attention to detail and accuracy in all administrative tasks.

Responsibilities

• Managing day-to-day office operations and administrative tasks, including scheduling, filing, and records management.
• Providing comprehensive support to staff across all departments
• Handling correspondence, telephone inquiries, and visitor reception
• Organising and coordinating meetings and preparing documentation
• Maintaining office supplies inventory and ordering materials
• Processing and managing office expenses and basic bookkeeping
• Coordinating with external vendors and service providers for office maintenance
• Assisting with data entry, database management, and filing systems
• Supporting HR-related tasks such as employee onboarding and record keeping
• Ensuring compliance with office policies and procedures

Skills

Organisational skills

Time management

Microsoft Office

English proficiency

Bahasa Malaysia proficiency

Japanese (JLPT N3)

Communication skills

Customer service

Tools

Microsoft Word

Microsoft Excel

Outlook

Office management software

Job description

About the role

We are seeking an experienced Office Admin to join HANAMARU AUTO TRADING SDN BHD in Kuala Lumpur. This is a full-time position based on-site in our Kuala Lumpur office. As Office Admin, you will be the backbone of our administrative operations, providing essential support to ensure the smooth functioning of our office and supporting our team across all departments. This role is fundamental to maintaining the efficiency and organisation of our workplace, making it a strategically important position within our company.

Key responsibilities

Managing day-to-day office operations and administrative tasks, including scheduling, filing, and records management

Providing comprehensive support to staff members and management across all departments

Handling correspondence, telephone inquiries, and visitor reception with professionalism and courtesy

Organising and coordinating meetings and preparing documentation

Maintaining office supplies inventory and ordering materials as needed

Processing and managing office expenses, invoices, and basic bookkeeping tasks

Coordinating with external vendors and service providers to ensure office maintenance and facilities

Assisting with data entry, database management, and maintaining organised filing systems

Supporting HR-related administrative tasks such as employee onboarding and record keeping

Ensuring compliance with office policies and procedures

What we're looking for

Proven experience as an Office Administrator or in a similar administrative role, ideally within the automotive or trading industry

Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills in English , Bahasa Malaysia and Proficiency in Japanese is an added bonus (Minimum N3 Level for JLPT)

Proficiency in Microsoft Office suite including Word, Excel, and Outlook

High level of attention to detail and accuracy in all administrative work

Professional demeanour with strong interpersonal and customer service skills

Ability to work independently and as part of a team in a fast-paced environment

Discretion and reliability in handling confidential information

Knowledge of office management software and databases is advantageous

Flexibility and willingness to support ad-hoc projects and departmental initiatives

What we offer

At HANAMARU AUTO TRADING SDN BHD, we believe in creating a supportive and collaborative workplace where our employees can thrive. We offer competitive remuneration, opportunities for professional development, and a team-oriented environment where your contributions are valued and recognised. We are committed to maintaining a positive workplace culture and providing our staff with the support they need to succeed in their roles.

About us

HANAMARU AUTO TRADING SDN BHD is a dynamic automotive trading company based in Kuala Lumpur. We are dedicated to delivering quality service and building strong relationships with our clients and partners. With a focus on professionalism, integrity, and customer satisfaction, we have established ourselves as a trusted name in the automotive industry. Our team is passionate about excellence, and we are committed to fostering an environment where innovation and efficiency drive our success.