ADMIN

Banzen Motors Sdn Bhd; Malacca City; On-site; MYR 28,000 - 45,000; Full time

Job summary

Banzen Motors Sdn Bhd in Melaka seeks an Administrative Assistant to join our team. This full-time role supports the office's daily operations, keeps our administrative functions organized, and helps teams deliver excellent service to customers.

Responsibilities include managing supplies, scheduling, handling correspondence, data entry, document preparation, reception support, expense processing, event coordination, and ad-hoc projects.

Qualifications

• Experience in administrative support roles
• Proficiency with MS Office: Word, Excel, PowerPoint, Outlook
• Strong organisational and time management skills
• Excellent written and verbal communication in English; Malay an advantage
• Independent and collaborative work style
• Discretion with confidential information
• Willingness to adapt to changing priorities
• Positive attitude and strong work ethic

Responsibilities

• Managing office supplies and maintaining inventory levels
• Scheduling meetings, appointments and maintaining calendars for management and team members
• Handling incoming and outgoing correspondence, including emails, letters and packages
• Performing data entry and maintaining accurate records and databases
• Preparing and formatting documents, reports and presentations
• Providing reception and administrative support to staff and visitors
• Processing expense reports and assisting with financial documentation
• Coordinating office events, meetings and travel arrangements when required
• Supporting multiple departments with ad-hoc administrative tasks and projects
• Filing and retrieving documents in both physical and digital formats

Skills

Administrative support

Organisational skills

Time management

Communication skills

English

Malay

Tools

Microsoft Office

CRM software

Job description

About the role

Banzen Motors Sdn Bhd is seeking a dedicated and organised Administrative Assistant to join our team in Melaka. This is a full-time position that plays a crucial role in supporting the smooth operation of our office. You will be the backbone of our administrative functions, ensuring that our daily operations run efficiently and that our team can focus on delivering excellence to our customers. This role is essential to maintaining the administrative infrastructure that supports all departments across the organisation.

What you'll be doing

• Managing office supplies and maintaining inventory levels, ordering as needed to ensure continuity of operations
• Scheduling meetings, appointments and maintaining calendars for management and team members
• Handling incoming and outgoing correspondence, including emails, letters and packages
• Performing data entry and maintaining accurate records and databases
• Preparing and formatting documents, reports and presentations
• Providing reception and administrative support to staff and visitors
• Processing expense reports and assisting with financial documentation
• Coordinating office events, meetings and travel arrangements when required
• Supporting multiple departments with ad-hoc administrative tasks and projects
• Filing and retrieving documents in both physical and digital formats

What we're looking for

• Proven experience working in an administrative support role or similar office environment
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills in English and ideally Malay
• Attention to detail and accuracy in all work undertakenAbility to work independently and as part of a collaborative team
• Discretion and professionalism when handling confidential information
• Flexibility and willingness to adapt to changing priorities
• A positive attitude and strong work ethic
• Familiarity with office management systems or CRM software is advantageous