ADMIN CLERK

MJ Dental Supplies; Shah Alam; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Quarterly reviews

Performance bonus

Job summary

MJ Dental Supplies is seeking a responsible Administration Clerk to support daily administrative, accounting and store operations in Shah Alam.

The role involves handling general admin tasks, invoicing, data entry and keeping organized filing systems, as well as assisting with daily accounting, EPF/SOCSO contributions and store inventory. Prior experience and familiarity with MS Office, AutoCount/UBS are beneficial.

Qualifications

• Prior administrative experience, preferably with accounting exposure.
• Familiar with invoicing, quotations and basic accounting procedures.
• Proficient in Microsoft Office, especially Word and Excel.
• Knowledge of AutoCount or UBS accounting software is a plus.
• Able to work independently and meet deadlines.
• Candidates with dental/medical/pharmacy industry exposure encouraged to apply.

Responsibilities

• Handle daily administrative tasks including answering phones, filing, photocopying and data entry.
• Maintain an organised filing system and safekeep important documents.
• Upload and update product information on the company website.
• Assist with daily accounting, bookkeeping and data entry.
• Prepare quotations, invoices and other documentation; follow up on payments.
• Maintain records of transactions and assist with tax documentation and statutory contributions.
• Manage day-to-day store operations and inventory records.

Skills

MS Word

MS Excel

Bookkeeping

Invoicing

Data entry

Independent worker

Multitasking

Tools

AutoCount

UBS

MS Office

Job description

About the Role

We are looking for a responsible, organised and detail-oriented Administration Clerk to support our daily administrative, accounting and store operations.

The ideal candidate should have previous administrative experience, good computer skills and a working knowledge of bookkeeping and invoicing. Candidates with experience in the dental, medical or pharmaceutical industry are encouraged to apply.

Key Responsibilities

Administrative & General Support

Handle daily administrative tasks, including answering phone calls, photocopying, mailing, filing and data entry.

Maintain an organised filing system and ensure the proper safekeeping of important company documents.

Provide general administrative and operational support as required.

Upload and update product information on the company's website.

Accounting & Documentation

Assist with daily accounting operations, bookkeeping and data entry.

Prepare quotations, invoices and other relevant documentation.

Follow up with customers regarding outstanding payments and invoices via phone calls.

Maintain accurate records of company transactions in accordance with accounting procedures.

Assist with the preparation and review of corporate income tax documentation.

Ensure timely submission and processing of EPF and SOCSO contributions.

Store & Inventory Management

Manage the day-to-day operations of the company store.

Record and update all incoming and outgoing goods.

Ensure inventory records are accurate and properly maintained.

Requirements

Previous experience in administration, preferably with accounting and bookkeeping exposure.

Familiarity with invoicing, quotations and basic accounting procedures.

Proficient in Microsoft Office, particularly Microsoft Word and Excel.

Knowledge of accounting software such as AutoCount or UBS will be an added advantage.

Able to work independently, manage multiple tasks and meet deadlines.

Responsible, organised, detail-oriented and willing to take initiative.

Candidates with previous experience in the dental, medical or pharmaceutical industry are strongly encouraged to apply.

What We Offer

Competitive salary package of RM2,500 – RM3,500, depending on experience and skills.

Quarterly performance reviews.

Attractive annual bonus of up to 4 months, subject to achieving the company's KPI requirements.

Opportunity to grow and develop your administrative and accounting skills.

Interested candidates with relevant experience and the right skill set are encouraged to apply. Previous experience in Dental/Medical/Pharmacy candidates in any positions are encourage to apply. Attractive salary package will be rewarded to those experience and skillful candidate.

We look forward to welcoming you to our team!