Administrative Officer

PERMAI POLYCLINICS API-API; West Coast Division; Presencial; MYR 28.000 - 50.000; Jornada completa

Descripción de la vacante

PERMAI POLYCLINICS API-API is seeking an Admin Officer in Sabah to provide essential administrative support and coordinate cross‑functional office operations. You will manage documentation, liaise with vendors, and ensure facilities and resources are well maintained to support smooth clinic functioning.

The role requires strong organisational skills, the ability to multitask, and proficiency with Microsoft Office.

Formación

• Diploma in Business Administration or related field is preferred.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational, planning and multitasking skills.
• Good verbal and written communication in Bahasa Malaysia and English.
• Able to coordinate with internal departments, contractors and external providers.
• Confidential and professional handling of records and information.

Responsabilidades

• Perform general administrative duties, including document preparation, filing, record management, and data entry.
• Coordinate outsourced services, vendors, contractors, and external providers to ensure timely completion.
• Monitor clinic facilities, equipment, and non-medical assets; coordinate maintenance as needed.
• Assist planning and coordinating day-to-day clinic operations for smooth workflow across departments.
• Monitor and maintain inventory of office supplies and other non-medical consumables.
• Prepare reports, correspondence, meeting minutes, and other admin documents.
• Support HR admin functions, including leave, attendance, staff documentation, and coordination.
• Liaise with internal departments to facilitate efficient communication and operational support.
• Ensure administrative records are accurate, confidential, and compliant with policies.
• Assist management with operational projects, compliance matters, and other duties as assigned.

Conocimientos

Organisational skills

Multitasking

Communication

Independent worker

Educación

Diploma in Business Administration

Herramientas

Microsoft Office

Descripción del empleo

The Admin Officer provides administrative support to ensure the smooth and efficient operation of the clinic. The role is responsible for coordinating administrative processes, managing documentation, supporting operational activities, liaising with external vendors and service providers, and ensuring that clinic facilities and resources are maintained in a safe and operational condition.

Key Functions

Perform general administrative duties, including document preparation, filing, record management, and data entry.

Coordinate outsourced services, vendors, contractors, and external service providers to ensure work is completed efficiently and in accordance with company requirements.

Monitor the condition of clinic facilities, equipment, and non-medical assets, and coordinate maintenance, servicing, and repair works when required.

Assist in planning and coordinating day-to-day clinic operations to ensure smooth workflow across departments.

Monitor and maintain inventory of office supplies and other non-medical consumables.

Prepare reports, correspondence, meeting minutes, and other administrative documents as assigned.

Support HR administrative functions, including leave administration, attendance records, staff documentation, and general staff coordination.

Liaise with internal departments to facilitate efficient communication and operational support.

Ensure administrative records are maintained accurately and confidentially in accordance with company policies.

Assist Management with operational projects, compliance matters, and other administrative duties as assigned from time to time.

Reports To: Clinic Director / Management
Role Level: Executive / Administrative Operations

Requirements

Minimum qualification; Diploma in Business Administration, Office Management, Administration, Management, or a related field is preferred.

Fresh graduates are encouraged to apply.

Previous experience in administration, office coordination, operations support, or healthcare administration is an added advantage.

Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and general computer applications.

Strong organisational, planning, and multitasking skills with attention to detail.

Good verbal and written communication skills in Bahasa Malaysia and English.

Able to coordinate effectively with internal departments, contractors, and external service providers.

Responsible, proactive, resourceful, and able to work independently with minimal supervision.

Possess good problem-solving skills and the ability to prioritise tasks in a fast-paced environment.

Able to maintain confidentiality and demonstrate professionalism at all times.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?