admin clerk

DML PRODUCTS (PENANG) SDN BHD; Seberang Perai; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

Competitive remuneration

Health and wellness support

Professional development and training

Collaborative workplace culture

Job summary

DML PRODUCTS (PENANG) SDN BHD, based in Bukit Minyak, Penang, is looking for an Admin Clerk to join our team. This full-time role provides essential administrative support to keep our office operations efficient and organized.

You will manage files, prepare documents, schedule meetings, handle mail, and assist various departments with data entry and procurement of supplies. The successful candidate will be reliable, detail-oriented, and capable of working independently and with others.

Qualifications

• Proven experience in an administrative or clerical role.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office Suite and office software.
• Excellent English and Bahasa Malaysia communication.
• Detail-oriented with professional demeanour.
• Ability to work independently and in a team.
• Familiarity with office equipment.

Responsibilities

• Manage and maintain filing systems, physical and digital.
• Prepare, type and proofread correspondence and reports.
• Schedule meetings and manage calendars for staff.
• Handle mail, sorting, distributing and logging.
• Provide general clerical support including data entry.
• Assist with presentations and meeting materials.
• Monitor office supplies and place orders as needed.
• Answer calls and direct enquiries to staff.
• Support coordination of events and training sessions.
• Perform ad-hoc administrative duties as required.

Skills

Organisational skills

Time-management

MS Office proficiency

English and Bahasa Malaysia

Attention to detail

Professional demeanor

Independent working

Office equipment familiarity

Proactive attitude

Database management experience

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a dedicated and organised Admin Clerk to join our team at DML PRODUCTS (PENANG) SDN BHD. This is a full-time position based in Bukit Minyak, Penang. As an Admin Clerk, you will be the backbone of our administrative operations, providing essential support to ensure our office functions smoothly and efficiently. You will play a key role in maintaining our organisational systems, managing documentation, and supporting various departments to achieve their objectives.

Key responsibilities

• Manage and maintain filing systems, both physical and digital, ensuring all documents are properly organised and easily accessible
• Prepare, type and proofread correspondence, reports, and other administrative documents
• Schedule meetings and manage calendars for staff members, coordinating with multiple departments as needed
• Handle incoming and outgoing mail, including sorting, distributing and logging correspondence
• Provide general clerical support to various departments, including data entry and document processing
• Assist with the preparation of presentations and meeting materials
• Monitor office supplies and equipment, placing orders as necessary to maintain adequate stock levels
• Answer telephone calls and direct enquiries to appropriate personnel
• Support the coordination of office events, training sessions and other administrative activities
• Perform ad-hoc administrative duties as requested by management

What we're looking for

• Proven experience working in an administrative or clerical role, preferably within a manufacturing or business support environment
• Strong organisational and time-management skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Attention to detail and accuracy in all administrative tasks
• Professional demeanour with a customer-service focused approach
• Ability to work independently as well as collaboratively within a team environment
• Familiarity with office equipment such as photocopiers, printers and scanners
• A proactive attitude and willingness to learn new systems and procedures
• Preferably, experience with database management or record-keeping systems would be advantageous

What we offer

We are committed to providing our employees with a supportive and rewarding work environment. We offer competitive remuneration commensurate with experience and qualifications. Our comprehensive benefits package includes health and wellness support, opportunities for professional development and training, and a collaborative workplace culture that values every team member's contribution. We believe in fostering a positive work-life balance and creating an inclusive environment where employees can thrive and grow within the organisation.

About us

DML PRODUCTS (PENANG) SDN BHD is a dynamic and established company dedicated to delivering quality products and services. We pride ourselves on maintaining high standards of excellence, operational efficiency and customer satisfaction. Our team is comprised of skilled professionals who are committed to achieving business objectives through collaboration, innovation and dedication. We are proud to be an employer of choice in our industry, offering a supportive workplace where employees can develop their careers and make meaningful contributions to our continued success.