Admin Clerk

Chai Heng Seng Sdn Bhd; Seberang Perai; On-site; MYR 27,000 - 38,000; Full time

Job summary

Chai Heng Seng Sdn Bhd is seeking an Admin Clerk in Bukit Minyak, Penang. This full-time role supports day-to-day operations by maintaining records, handling administrative tasks, and ensuring office efficiency.

The ideal candidate will have 1–2 years of administrative experience, strong MS Office skills, and the ability to work both independently and within a team. Social media duties for Shopee/TikTok are included.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organisational abilities and multitasking.
• Strong written and verbal communication skills.
• Reliable time management and deadline awareness.
• Able to work independently or in a team.
• 1–2 years of admin/clerical experience preferred.
• Secondary education or equivalent; business admin qualifications advantageous.

Responsibilities

• Perform data entry with high accuracy in systems.
• Prepare and process admin documents: correspondence, reports, forms.
• Manage filing systems in physical and digital formats.
• Answer telephone enquiries and route to appropriate departments.
• Provide clerical support across departments.
• Manage social media accounts – Shopee, TikTok, etc.

Skills

Organisational skills

Communication skills

Time management

Teamwork

Independent work

Multitasking

Education

Secondary education

Business administration qualifications advantageous

Tools

Microsoft Office

Job description

About the role

Chai Heng Seng Sdn Bhd is seeking a detail-oriented and organised Admin Clerk to join our team in Bukit Minyak, Penang. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our organisation. As an Admin Clerk, you will be responsible for maintaining accurate records, managing administrative tasks, and ensuring that our office functions efficiently. This role is essential to our business operations and provides the administrative backbone that allows our teams to focus on their core responsibilities.

What you'll be doing

• Performing data entry tasks with high accuracy, ensuring all information is correctly inputted and maintained in our systems
• Preparing and processing administrative documents, including correspondence, reports, and forms
• Managing filing systems and maintaining organised records in both physical and digital formats
• Answering telephone enquiries and directing calls to appropriate departments
• Providing clerical support to various departments across the organisation
• Managing social media account - Shopee, TikTok and etc.

What we're looking for

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
• Excellent organisational abilities with the capacity to manage multiple tasks simultaneously
• Strong communication skills, both written and verbal
• Reliable time management and the ability to meet deadlines
• Ability to work independently and as part of a team
• At least 1-2 years of experience in an administrative or clerical role is preferred
• Secondary education qualification or equivalent is required; further qualifications in business administration are advantageous