Admin Assistant - Logistics (Based in Tanjung Langsat)

Nippon Paint (M) Sdn Bhd; Johor Bahru; On-site; MYR 45,000 - 71,000; Full time

Job summary

Nippon Paint (M) Sdn Bhd in Johor Bahru is seeking an Admin Assistant, Logistics to support daily operations at the Tanjung Langsat site. You will manage documentation, DOs, COC coordination, and help handle deliveries while ensuring accuracy and compliance.

The role requires strong organisation, attention to detail, and good English and Bahasa Malaysia. Diploma in logistics or related field is preferred, with 3 years’ relevant experience in manufacturing logistics.

Qualifications

• Diploma in Logistics / Supply Chain Management or related field from recognised university or college.
• SPM qualification with relevant warehouse or logistics experience may also be considered.
• Minimum 3 years of relevant working experience managing delivery planning, transport or shipping arrangement and documentations in manufacturing environment.
• Proficient in Microsoft Office and logistics software (e.g., SAP, WMS).
• Experience in working in warehouse or logistic department in manufacturing industry.
• Excellent time management and organisation skills, meticulous and delivers quality work.

Responsibilities

• Manage all departmental administrative matters, including documentation, filing, mailing, office supplies and asset purchase requisitions.
• Handle incoming calls and enquiries, and direct them to the relevant parties when necessary.
• Prepare, organise and maintain documentation related to receiving, deliveries and warehouse operations.
• Ensure proper control, confidentiality and safekeeping of departmental documents and records.
• Check and verify Delivery Orders (DO) and transporter claims to ensure completeness, accuracy and compliance with established requirements.
• Manage Customer Own Collection (COC) orders by confirming collection schedules and coordinating with Sales Admin to ensure orders are properly arranged and ready for collection.
• Identify improvement opportunities in existing practices and processes to enhance departmental efficiency and productivity.
• Ensure workplace safety and security, and comply with QMS, EMS, OHSAS and other applicable Company standards, policies and procedures.
• Perform any other appropriate duties and responsibilities as assigned by the superior or Management.

Skills

Delivery planning

Transport arrangement

Time management

Organisational skills

Team player

Education

Diploma in Logistics / Supply Chain Management

SPM qualification with logistics experience

Tools

Microsoft Office

SAP

WMS

Job description

Admin Assistant - Logistics (Based in Tanjung Langsat)

We are now looking for a passionate and self-motivated individual to join our team as Admin Assistant, Logistics and you will be responsible for providing administrative support on daily operations.

Below is the general job function:

Manage all departmental administrative matters, including documentation, filing, mailing, office supplies and asset purchase requisitions.

Handle incoming calls and enquiries, and direct them to the relevant parties when necessary.

Prepare, organise and maintain documentation related to receiving, deliveries and warehouse operations.

Ensure proper control, confidentiality and safekeeping of departmental documents and records.

Check and verify Delivery Orders (DO) and transporter claims to ensure completeness, accuracy and compliance with established requirements.

Manage Customer Own Collection (COC) orders by confirming collection schedules and coordinating with Sales Admin to ensure orders are properly arranged and ready for collection.

Identify improvement opportunities in existing practices and processes to enhance departmental efficiency and productivity.

Ensure workplace safety and security, and comply with QMS, EMS, OHSAS and other applicable Company standards, policies and procedures.

Perform any other appropriate duties and responsibilities as assigned by the superior or Management.

Requirements:

Background:

Diploma in Logistics / Supply Chain Management or related field from recognised university or college.

SPM qualification with relevant warehouse or logistics experience may also be considered.

Experience:

Minimum 3 years of relevant working experience managing delivery planning, transport or shipping arrangement and documentations in manufacturing environment.

Knowledge & Skill:

Good knowledge in delivery planning and transport arrangement.

Proficient in Microsoft Office and logistics software (e.g., SAP, WMS)

Experience in working in warehouse or logistic department in manufacturing industry.

Excellent time management and organisation skills, meticulous and delivers quality work.

Ability to multitask and work in a fast-paced environment.

Strong organizational and problem-solving skills.

Able to work well under pressure to meet tight deadlines and handling multiple tasks.

Enjoys working in a fast-paced, challenging yet fun environment.

A highly motivated individual who is willing to take initiatives and follow up with details.

A good team player and communicator.

Good written and spoken English and Bahasa Malaysia.

Good presentation skills and able to communicate with all levels.

At Nippon Paint, we believe that colour is personal yet universal, capable of sending messages full of endless variations. Every shade and hue performs a role - a function that is unique. Similarly, the team at Nippon Paint is made up of distinctive personalities, all unique, all different, simply colourful yet harmonious in their combination of talents, strengths and abilities.

With over 130 years of experience in coatings technology, we continually bring advanced coating solutions to meet the ever increasing demands from our customers. We seek to fulfil every need with our wide range of products. From Decorative/Architectural coatings, Automotive Refinish, Industrial Use coatings, Protective coatings & Marine coatings, we are the key to protecting and beautifying the world.

At Nippon Paint, we believe that colour is personal yet universal, capable of sending messages full of endless variations. Every shade and hue performs a role - a function that is unique. Similarly, the team at Nippon Paint is made up of distinctive personalities, all unique, all different, simply colourful yet harmonious in their combination of talents, strengths and abilities.

With over 130 years of experience in coatings technology, we continually bring advanced coating solutions to meet the ever increasing demands from our customers. We seek to fulfil every need with our wide range of products. From Decorative/Architectural coatings, Automotive Refinish, Industrial Use coatings, Protective coatings & Marine coatings, we are the key to protecting and beautifying the world.