Shipping Coordinator

ADVANCED ENERGY INDUSTRIES (MALAYSIA) SDN. BHD.; Seberang Perai; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Health care

Paid time off

Maternity/Paternity leave

Scholarship program

Career growth

Job summary

ADVANCED ENERGY INDUSTRIES (MALAYSIA) SDN. BHD. is seeking a focused Logistics Coordinator to coordinate shipping and warehouse activities, ensuring timely shipments and accurate documentation.

You will collaborate with planners, 3PL partners, and QA to drive continuous improvement and KPI reporting. Minimum three years in logistics/warehouse roles with a Diploma/Bachelor in Logistics or related field is preferred; strong SAP and MS Office skills are required to support documentation and process

Qualifications

• Minimum three (3) years of experience in Supply Chain (Logistic/ Warehouse) and Continuous Improvement or Quality roles within logistics operations or a manufacturing environment.
• Familiarity with Lean Manufacturing principles and common quality tools (Process Mapping, Pareto Chart, Check Sheet and Fishbone Diagram).
• Strong knowledge of risk assessment, 8D methodology and standardization practices.
• Excellent analytical and problem-solving abilities, with the capability to address complex issues.
• Self-motivated team player with strong interpersonal, leadership, and communication skills.

Responsibilities

• Coordinate shipping and warehouse activities, ensuring timely shipment processing and accurate documentation.
• Work with Planner or Customer Advocate to prepare shipments according to ship plan.
• Coordinate with 3PL Logistics team to identify goods based on inventory availability.
• Generate Delivery Note, Commercial Invoice and Packing List and other shipping documents.
• Ensure compliance with customer, customs and quality requirements for exports/imports.
• Lead and manage the DMR process, addressing material quality issues promptly.
• Review CARs and 8D reports and implement preventive actions.
• Develop, update and maintain SOPs and WIs for warehouse operations.

Skills

Logistics/Warehousing

Lean Manufacturing

Risk assessment

8D methodology

Analytical thinking

Communication skills

Education

Diploma / Bachelor’s Degree in Logistic, Transport, Supply Chain or any related field

Tools

SAP

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Responsible for coordinating shipping and warehouse operations, ensuring accurate and timely shipment processing, preparing shipping documents, managing logistics providers and freight forwarders and maintaining compliance with customer, customs and quality requirements. The role also supports quality assurance, continuous improvement initiatives, audits, KPI reporting, SOP management and cross-functional collaboration to improve operational efficiency.

RESPONSIBILITIES:

Work closely with Planner or Customer Advocate to prepare the shipment according to ship plan.

Coordinate and work closely with 3PL Logistics team to identify goods assigned based on inventory available.

Generate Delivery Note, Commercial Invoice and Packing List and other shipping related documents.

Understand shipping instruction given for each order request in system.

Coordinates for cargo pick up arrangement with various or selected freight carrier/forwarders based on the incoterm and keep track shipments movement.

Understand each customer requirement and Customs compliance for Export/Import and Bonded shipment.

Work with 3PL Logistics team to ensure pick the correct item based on pull order request.

Keep monitor and ensure the materials pack and ship as per schedule.

Investigates and / or fixes any problem arise with respective party either shipment or Warehouse issue.

Collect and record the data for KPI report.

Keep and file all the shipping related documents properly for audit purposes.

Adhere to organizational requirements on quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies and general duty of care.

Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.

Lead and manage the Disposition Material Review (DMR) process, ensuring timely and effective resolution of material quality issues.

Review, track and follow up on Corrective Action Reports (CARs) and 8D reports, ensuring closure and implementation of preventive actions.

Actively support and participate in continuous improvement initiatives aligned with company goals, focusing on quality and operational efficiency.

Identify, analyse and implement warehouse process improvements aimed at increasing productivity, reducing waste and standardizing operational workflows.

Perform risk analysis for any new implementation in warehouse operation.

Lead and support internal and external audits, ensuring compliance with ISO 9001 and other relevant industry quality standards.

Develop, update and maintain Standard Operating Procedures (SOPs) and Work Instructions (WIs) for warehouse operations to ensure clarity and consistency.

Provide leadership and guidance to ensure smooth coordination and strong cross-functional collaboration

Carry out other assigned duties to support the quality assurance function and logistics operations.

WORK ENVIRONMENT:

Location: alternate work locations of external logistics (Bayan Lepas or Penang Science Park, Simpang Ampat).

Work in standard office environment and used office equipment (phone, PC, copier, fax machine etc.)

QUALIFICATIONS:

Good knowledge in SAP, Logistics/Warehousing and Customs compliance.

Good written and verbal communication skills.

Good knowledge in Microsoft Office (especially Excel, Words, PowerPoint and Outlook).

Familiarity with Lean Manufacturing principles and common quality tools (Process Mapping, Pareto Chart, Check Sheet and Fishbone Diagram)

Strong knowledge of risk assessment, 8D methodology and standardization practices.

Excellent analytical and problem‑solving abilities, with the capability to address complex issues.

Self‑motivated team player with strong interpersonal, leadership, and communication skills

EXPERIENCE:

Minimum three (3) years of experience in Supply Chain (Logistic/ Warehouse) and Continuous Improvement or Quality roles within logistics operations or a manufacturing environment.

Prefer experienced in Logistic/Shipping/Warehouse and process improvement involvement

EDUCATION:

Diploma / Bachelor’s Degree in Logistic, Transport, Supply Chain or any related field.

Prefer a strong personality with a dedicated, independent person and teamwork.

Prefer certification in Windows, Excel, and Word and/ equivalent experience at an intermediate level, if available.

WHY JOIN US!

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan.In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

Medical - health care plan, dental, and vision.

Short and long-term disability and life insurance.

Executive Employee Health Screening package.

Generous paid time off starting at 15 days and 19 public holidays.

98 days of paid maternity leave for Moms and 7 days of paid paternity leave for Dads.

AE Child-Of-Employee Scholarship Program.

Employee Referral Program.

Career Growth and Learning Opportunity

Advanced Energy shapes and transforms how power is used, delivered, and managed by some of the world’s leading semiconductor and industrial manufacturers.

We design and manufacture highly-engineered precision power, measurement, and control solutions for mission-critical applications and processes. Our power solutions enable innovation in complex semiconductor and thin film plasma processes, high and low voltage applications, and temperature-critical environments. From the multiple screens you use daily, to life-saving medical equipment and techniques, our products and solutions enable their development and advancement.

With deep applications know-how and responsive service and support, we build collaborative customer partnerships. Our solutions anticipate evolving industry developments, propel growth, and power the future of technology.

Advanced Energy shapes and transforms how power is used, delivered, and managed by some of the world’s leading semiconductor and industrial manufacturers.

We design and manufacture highly-engineered precision power, measurement, and control solutions for mission-critical applications and processes. Our power solutions enable innovation in complex semiconductor and thin film plasma processes, high and low voltage applications, and temperature-critical environments. From the multiple screens you use daily, to life-saving medical equipment and techniques, our products and solutions enable their development and advancement.

With deep applications know-how and responsive service and support, we build collaborative customer partnerships. Our solutions anticipate evolving industry developments, propel growth, and power the future of technology.