Admin Assistant

UCSI Education Sdn Bhd.; Selangor; On-site; MYR 27,000 - 42,000; Full time

Job summary

UCSI Education Sdn Bhd in Malaysia seeks a site administrator to support daily site administration and documentation on construction projects. You will handle filing, correspondence, and project-related paperwork, ensuring accuracy and timely filing.

Ideal candidates are organized, possess basic MS Office skills, and can coordinate with site staff, consultants, subcontractors, and suppliers. Limited experience may be considered for those eager to learn and adapt to a construction environment.

Qualifications

• Basic knowledge of Microsoft Word and Excel
• Organized, responsible, and able to maintain proper documentation and filing
• Able to communicate and coordinate effectively with different parties
• Able to work independently and support the site team when required
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered

Responsibilities

• Handle daily site administrative and documentation matters
• Maintain proper filing and records for project documents, letters, submissions, and correspondence
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records
• Prepare meeting minutes and other administrative documents when required
• Provide general administrative support to the Project Manager and site team

Job description

A site administrative role supporting daily administrative and documentation matters on construction projects.

Key responsibilities

• Handle daily site administrative and documentation matters
• Maintain proper filing and records for project documents, letters, submissions, and correspondence
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records
• Prepare meeting minutes and other administrative documents when required
• Provide general administrative support to the Project Manager and site team

About you

• Basic knowledge of Microsoft Office (Word and Excel)
• Organized, responsible, and able to maintain proper documentation and filing
• Able to communicate and coordinate effectively with different parties
• Able to work independently and support the site team when required
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered