SITE ADMINISTRATION

AZAN ENGINEERING SDN. BHD.; Serian; On-site; MYR 28,000 - 50,000; Full time

Job summary

AZAN ENGINEERING SDN. BHD. is seeking a diligent Site Administration Assistant to support construction site operations in Serian, Sarawak. You will handle daily admin tasks, maintain filing systems, and coordinate with HQ, subcontractors and suppliers.

Fresh graduates are encouraged to apply. Strong MS Office skills, good organization and communication are essential to keep documentation accurate and accessible while meeting deadlines at the construction site.

Qualifications

• Previous experience in site administration or construction administration is an advantage.
• Fresh graduates are encouraged to apply.
• Good knowledge of Microsoft Office (Word, Excel, Outlook).
• Good organizational and documentation skills.
• Able to communicate effectively with site personnel, subcontractors, suppliers and HQ.
• Able to work independently and manage multiple tasks.
• Responsible, detail-oriented and willing to learn.
• Willing to work at a construction site and follow site working requirements.
• Able to work under pressure and meet deadlines.

Responsibilities

• Handle daily administrative activities at the construction site.
• Maintain and update site documents, records and filing systems.
• Record and monitor workers' attendance, leave, overtime and other related matters.
• Prepare daily, weekly and monthly site administrative reports.
• Assist with documentation such as delivery orders, purchase orders, invoices, timesheets and site forms.
• Coordinate with HQ, site staff, subcontractors, suppliers and other relevant parties.
• Assist the Project/Site Manager with administrative and clerical tasks.
• Monitor and maintain proper records of materials, equipment and deliveries when required.
• Handle incoming and outgoing correspondence, emails and site-related documents.
• Assist in preparing meeting minutes, notices, letters and other site documentation.
• Ensure all site records and documents are properly filed and easily accessible.
• Perform other administrative duties assigned by the management.

Skills

Organization

Documentation

Communication

Multitasking

Independent work

Attention to detail

Learnability

Tools

Microsoft Office

Job description

Handle daily administrative activities at the construction site.

Maintain and update site documents, records and filing systems.

Record and monitor workers' attendance, leave, overtime and other related matters.

Prepare daily, weekly and monthly site administrative reports.

Assist with documentation such as delivery orders, purchase orders, invoices, timesheets and site forms.

Coordinate with HQ, site staff, subcontractors, suppliers and other relevant parties.

Assist the Project/Site Manager with administrative and clerical tasks.

Monitor and maintain proper records of materials, equipment and deliveries when required.

Handle incoming and outgoing correspondence, emails and site-related documents.

Assist in preparing meeting minutes, notices, letters and other site documentation.

Ensure all site records and documents are properly filed and easily accessible.

Perform other administrative duties assigned by the management.

Requirements

Previous experience in site administration or construction administration is an advantage.

Fresh graduates are encouraged to apply.

Good knowledge of Microsoft Office (Word, Excel, Outlook).

Good organizational and documentation skills.

Able to communicate effectively with site personnel, subcontractors, suppliers and HQ.

Able to work independently and manage multiple tasks.

Responsible, detail-oriented and willing to learn.

Willing to work at a construction site and follow site working requirements.

Able to work under pressure and meet deadlines.

Engineering & Project Management Services 11-50 employees