Site Admin (Construction / Property Development)

Private Advertiser; West Coast Division; On-site; MYR 26,000 - 32,000; Full time

Job summary

Private Advertiser seeks a responsible Site Admin to support daily construction-site administration. You will work with the Site Manager, Project Manager, subcontractors and internal teams to maintain records, documents, and reporting.

Requirements include a minimum diploma, 1-3 years in construction site administration, and proficiency in Word/Excel. Willingness to travel to project sites and ability to handle multiple tasks are essential.

Qualifications

• Minimum SPM / Diploma in Business Administration, Office Administration, Construction Management, or related field.
• 1-3 years of relevant construction site administration experience preferred.
• Fresh graduates with good organizational and computer skills may be considered.
• Proficient in Microsoft Word and Excel.
• Experience with document control, filing, reporting, and record keeping is advantageous.
• Good communication and interpersonal skills.
• Organized, responsible, detail-oriented, and able to follow up on tasks.
• Able to manage multiple tasks and meet deadlines.
• Willing to travel to project sites.

Responsibilities

• Handle day-to-day site administrative duties, including documentation, filing, data entry, and record keeping.
• Maintain organized filing of site documents, drawings, reports, submissions, and records.
• Prepare daily/weekly site reports, attendance records, progress updates, and other admin reports.
• Maintain workers' attendance, manpower records, leave records, and personnel documentation.
• Coordinate and maintain records for material deliveries, orders, site requests, and supporting documents.
• Assist procurement coordination and follow up with suppliers on deliveries.
• Manage incoming/outgoing site correspondence, emails, letters, transmittals, and documents.
• Track drawings submissions, approvals, inspections, and project documentation.
• Support Site Manager and Project Manager with admin tasks.
• Coordinate with suppliers, subcontractors, consultants, and internal teams as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Independent work

Education

SPM/ Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Document control

Job description

Site Admin (Construction / Property Development)

We are looking for a responsible, organised, and detail-oriented Site Admin to support the day-to-day administrative operations of our construction site. The successful candidate will work closely with the Site Manager, Project Manager, subcontractors, suppliers, and internal team to ensure site documentation, records, correspondence, material tracking, and administrative matters are properly maintained and updated.

Key responsibilities

Handle day-to-day site administrative duties, including documentation, filing, data entry, and record keeping.

Maintain proper and organized filing of site documents, correspondence, drawings, reports, submissions, and other project records.

Assist in preparing daily/weekly site reports, attendance records, progress updates, and other administrative reports.

Maintain and update site workers' attendance, manpower records, leave records, and relevant personnel documentation.

Coordinate and maintain records for material deliveries, delivery orders, purchase requests, site requests, and supporting documents.

Assist the site team in procurement coordination and material tracking, including following up with suppliers on deliveries and outstanding orders.

Handle incoming and outgoing site correspondence, emails, letters, transmittals, and documents.

Assist in tracking the status of drawings, submissions, approvals, inspections, and other project documentation.

Support the Site Manager and Project Manager with general site administration and documentation requirements.

Coordinate with suppliers, subcontractors, consultants, and internal departments when required.

About you

Minimum SPM / Diploma in Business Administration, Office Administration, Construction Management, or a related field.

1-3 years of relevant experience in construction site administration, project administration, or office support is preferred.

Fresh graduates with good organizational and computer skills may also be considered.

Good computer skills, particularly Microsoft Word and Excel.

Experience with document control, filing, reporting, and record keeping will be an advantage.

Good communication and interpersonal skills.

Organized, responsible, detail-oriented, and able to follow up on tasks effectively.

Able to manage multiple administrative tasks and meet deadlines.

Able to work independently as well as support a site/project team.

Willing to work in a construction site environment and willing to travel to project sites when required.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Site Administrator?
• Which of the following types of qualifications do you have?
• Do you have Project Coordination experience?
• Do you have data entry experience?