Admin Assistant

CASTMAX (M) SDN BHD; Shah Alam; On-site; MYR 32,000 - 42,000; Full time

Job summary

CASTMAX (M) SDN BHD is seeking a diligent administrator to perform general administrative and clerical duties, prepare and maintain records, handle correspondence, emails and documents. The role includes filing, scanning, photocopying, document control, managing office supplies, assisting HR/Admin with onboarding, coordinating meetings, and liaising with internal departments and service providers.

You will also support audits, maintain confidentiality, and ensure documents are retrievable and

Qualifications

• General administrative duties
• Clerical support
• Recordkeeping and document control
• Filing, scanning and photocopying
• Liaising with internal departments and suppliers

Responsibilities

• Perform general administrative and clerical duties.
• Prepare, update and maintain administrative records, forms and documents.
• Handle incoming and outgoing correspondence, emails and documents.
• Assist with filing, scanning, photocopying and document control.
• Maintain proper records of company documents and ensure documents are easily retrievable.

Job description

Perform general administrative and clerical duties.

Prepare, update and maintain administrative records, forms and documents.

Handle incoming and outgoing correspondence, emails and documents.

Assist with filing, scanning, photocopying and document control.

Maintain proper records of company documents and ensure documents are easily retrievable.

Assist in preparing reports, letters, memos and other administrative documents.

Manage office supplies and monitor stationery usage.

Assist in purchasing and replenishment of office supplies when required.

Assist with attendance, leave and other employee administrative records when required.

Assist HR/Admin in onboarding and administrative arrangements for new employees.

Assist in coordinating meetings, appointments and company activities.

Receive and direct visitors, calls and general enquiries appropriately.

Liaise with internal departments, suppliers and service providers on administrative matters.

Assist in arranging maintenance and servicing of office facilities and equipment.

Support preparation and organization of documents required for internal and external audits.

Ensure administrative records are maintained according to company procedures and requirements.

Maintain confidentiality of company and employee information.

Perform any other duties and responsibilities assigned by the superior.