Administrative & Operations Assistant (Flexible Hours)

Profile Fleet Service Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development opportunities

Clear career progression pathways

Work-life balance and staff discounts

Job summary

Profile Fleet Service Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to join the Kuchai Lama team. This full-time role provides essential back-office support across departments to ensure smooth operations and exceptional client service.

You will manage schedules, handle correspondence, maintain records, coordinate suppliers, assist with data entry, and support events and travel arrangements. A professional, detail-oriented mindset and strong English communication are essential.

Qualifications

• Proven experience in an Administrative Assistant or similar role.
• Excellent organisational and time management skills with ability to prioritise tasks.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication in English; additional languages advantageous.
• Attention to detail and accuracy in all tasks.
• Professional demeanour with strong customer service skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with office management systems and scheduling software.

Responsibilities

• Managing and organising office schedules, appointments and meetings for staff members.
• Handling incoming and outgoing correspondence, including emails, letters and packages.
• Preparing and maintaining office documentation, records and filing systems.
• Coordinating with suppliers and vendors for office supplies and equipment procurement.
• Supporting the reception area by greeting visitors and directing them appropriately.
• Assisting with data entry and maintaining databases and records.
• Arranging travel and accommodation bookings for staff members as required.
• Supporting the organisation of company events and meetings.
• Performing general clerical duties including photocopying, scanning and distribution.
• Acting as a point of contact for internal and external enquiries.

Skills

Administrative support

Organisational skills

Time management

Communication skills

Customer service

Problem-solving

Tools

Microsoft Office

Job description

Profile Fleet Service Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to join the Kuchai Lama team. This full-time role provides essential back-office support across departments to ensure smooth operations and exceptional client service.

You will manage schedules, handle correspondence, maintain records, coordinate suppliers, assist with data entry, and support events and travel arrangements. A professional, detail-oriented mindset and strong English communication are essential.