ADMIN ASSITANT

SPEEDSTER AUTO SHIELD SDN BHD; Shah Alam; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Work‑life balance

Collaborative environment

Staff recognition & support

Job summary

SPEEDSTER AUTO SHIELD SDN BHD is seeking an Administrative Assistant to provide essential administrative support in Shah Alam, Selangor. This full-time role ensures the smooth operation of the office and supports various departments with daily tasks and documentation.

Ideal candidates will have proven admin experience, strong organisation, and excellent communication in English, Bahasa Malaysia, and Chinese.

Qualifications

• Experience in administrative or office support roles.
• Strong organisational and time management skills with multitasking ability.
• Excellent written and verbal English, Bahasa Malaysia and Chinese.

Responsibilities

• Managing and organising office files, records and documentation in both physical and digital formats
• Coordinating meetings, appointments and scheduling for staff members and clients
• Answering phones, responding to emails and managing general office enquiries in a professional manner
• Processing administrative documents, including invoices, purchase orders and expense reports
• Maintaining office supplies inventory and ordering materials as needed
• Supporting the preparation of reports, presentations and other business documents
• Assisting with data entry and maintaining accurate databases
• Providing general administrative support to various departments as required
• Contributing to the organisation and execution of office events and activities

Skills

Organisational skills

Time management

English proficiency

Bahasa Malaysia proficiency

Chinese proficiency

Microsoft Office

Attention to detail

Professional demeanour

Teamwork

Problem solving

Education

High school diploma

Administrative or business qualifications (advantageous)

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a dedicated and organised Administrative Assistant to join the team at SPEEDSTER AUTO SHIELD SDN BHD. This is a full-time position based in Shah Alam, Selangor. In this role, you will provide essential administrative support to ensure the smooth and efficient operation of our office. You will be the backbone of our administrative functions, managing day-to-day tasks that enable our team to focus on delivering excellent service to our customers. This position is integral to maintaining our organisational efficiency and supporting the wider business objectives.

Key responsibilities

• Managing and organising office files, records and documentation in both physical and digital formats
• Coordinating meetings, appointments and scheduling for staff members and clients
• Answering phones, responding to emails and managing general office enquiries in a professional manner
• Processing administrative documents, including invoices, purchase orders and expense reports
• Maintaining office supplies inventory and ordering materials as needed
• Supporting the preparation of reports, presentations and other business documents
• Assisting with data entry and maintaining accurate databases
• Providing general administrative support to various departments as required
• Contributing to the organisation and execution of office events and activities

What we’re looking for

• Proven experience working in an administrative or office support role
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English and Bahasa Malaysia and Chinese
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Attention to detail and accuracy in all administrative tasks
• A professional and courteous demeanour when dealing with colleagues and external contacts
• Ability to work independently and as part of a team
• Problem-solving mindset with a proactive approach to challenges
• High school diploma or equivalent qualification; additional qualifications in administration or business are advantageous

What we offer

• At SPEEDSTER AUTO SHIELD SDN BHD, we are committed to creating a supportive and engaging workplace where our employees can thrive.
• We offer a competitive salary package commensurate with experience.
• We provide opportunities for professional development and career progression within a growing organisation.
• Our team values work-life balance, and we foster a collaborative and inclusive work environment.
• We believe in recognising and rewarding the contributions of our staff members and providing them with the support they need to succeed.

About us

SPEEDSTER AUTO SHIELD SDN BHD is a dedicated automotive protection and service company committed to delivering high-quality solutions to our valued customers. We pride ourselves on our professional approach, customer‑centric values and commitment to excellence. Our team works collaboratively to ensure that every customer receives outstanding service and support. We are a growing business that values integrity, innovation and teamwork, and we are looking for individuals who share our commitment to delivering the best in the automotive industry.