Admin Assistant

Megax Mortgage; Klang City, Port Klang; On-site; MYR 22,000 - 36,000; Full time

Job summary

Megax Mortgage in Malaysia seeks an administrative professional to support property-related services. You will handle client communications, prepare documentation, and maintain organized records while providing operational support to the team.

The role emphasizes organization, proactive follow-up, and clear communication in English and Bahasa Malaysia, with responsibilities spanning filing, documentation, and client outreach.

Qualifications

• Proficient with MS Word and Excel / Google Docs and Sheets.
• Able to communicate in English and Bahasa Malaysia.
• Able to work independently and follow instructions.
• Detail-oriented and well organised.
• Proactive with follow-up and action when items are outstanding.

Responsibilities

• Make phone calls to verify property details.
• Prepare Authorisation Letters and other standard documents based on templates.
• Organise files and maintain client documents in folders.
• Contact potential clients to introduce services.
• Provide general administrative and operational support to the team.

Skills

MS Word & Excel

Google Docs & Sheets

Phone communication

Independent work

Organised

Detail-oriented

Proactive

Job description

This is an administrative role supporting property-related services. You will handle client communications, prepare documentation, and maintain organized records while providing operational support to the team.

Key responsibilities

Make phone calls to relevant parties to check and verify property details

Prepare Authorisation Letters and other standard documents based on provided templates

Organise files and maintain client documents in the appropriate folders

Contact potential clients to introduce services

Provide general administrative and operational support to the team when required

About you

Basic proficiency in Microsoft Word and Excel / Google Docs and Sheets

Comfortable making phone calls and communicating with external parties

Able to communicate in English and Bahasa Malaysia

Basic computer skills

Able to work independently and follow instructions

Organised - able to keep documents, records and follow-ups properly arranged

Detail-oriented - careful when preparing documents and entering information

Responsible - completes assigned tasks and follows through without constant reminders

Proactive - willing to follow up and take action when something is outstanding