Admin Assistant

5G-Starlink Pte.; Malacca City; On-site; MYR 27,000 - 36,000; Full time

Job summary

5G-Starlink Pte. is seeking an experienced office administrator in Malaysia to support day-to-day operations and ensure smooth office functioning.

The role involves handling purchase orders, invoices, appointments, meetings, minutes, and travel arrangements, with a focus on maintaining efficient filing and documentation systems. Multilingual communication is valued for coordinating with senior staff.

Qualifications

• A minimum of SPM, Diploma, or Bachelor's degree in Business Studies / Administration / Management.
• Excellent communication skills in English, Bahasa Malaysia and Mandarin.
• Working knowledge of office equipment (printers, fax) and office management systems.
• Proficiency in Microsoft Office.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Assist in office administration activities.
• Handle purchase orders and invoices.
• Maintain office systems and documentation (general filing).
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Assist in preparing regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel and hotel arrangements.
• Submit and reconcile expenses reports.
• Liaise with executives and senior admins to handle requests and queries.

Skills

Communication skills

Office management

Multi-tasking

Organization

Education

Bachelor’s/Diploma in Business Studies/Administration/Management

Tools

Microsoft Office

Job description

• Assist in office administration activities.
• To handle office administration such as purchase order and invoice.
• Manage company operations by maintaining office system and documentations such as general office files.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel and hotel arrangements.
• Submit and reconcile expenses reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Job Requirements

• Possess at least a SPM / Diploma / Bachelor's Degree in Business Studies / Administration / Management, or equivalent.
• Excellent communication skills in both written and spoken English, Bahasa Malaysia and Mandarin.
• Working knowledge of office equipment, like printers and fax machines.
• Knowledge of office management systems and procedures.
• Proficiency in Microsoft Office.
• Strong organizational skills with the ability to multi-task.