ADMIN AND OPERATION EXECUTIVE

Rock Maestro Sdn Bhd; Petaling Jaya; On-site; MYR 42,000 - 69,000; Full time

Benefits offered by this job

Competitive salary

Career development

Collaborative environment

Exposure to diverse projects

Training opportunities

Full-time position

Job summary

Rock Maestro Sdn Bhd, based in Petaling Jaya, seeks an Admin and Operation Executive to join our Marketing & Communications team. This full-time role supports day-to-day administration and helps ensure smooth operational flow across the brand.

You will coordinate logistics for campaigns, maintain records, assist with reports and budgets, and liaise with internal teams and vendors to deliver brand experiences.

Qualifications

• Excellent written and verbal communication in English; Bahasa Malaysia advantageous.
• Proven experience in administrative or operational roles.
• Strong organisational and time management skills; ability to prioritise multiple tasks.

Responsibilities

• Managing administrative tasks including scheduling, correspondence, document organisation and filing systems.
• Coordinating logistics and operations for marketing campaigns, brand events and promotional activities.
• Maintaining records, databases and administrative documentation with accuracy.
• Supporting the preparation of reports, presentations and marketing materials for internal and external stakeholders.
• Liaising with internal departments and external vendors to ensure smooth execution of brand initiatives.
• Monitoring office supplies, equipment and operational resources, placing orders as needed.
• Assisting with budget tracking and expense management for marketing and operational activities.
• Providing administrative support to the marketing and communications team on special projects and initiatives.
• Ensuring compliance with company policies and procedures across all operational matters.

Skills

Strong communication

Organisational & time management

Team collaboration

Problem-solving mindset

Attention to detail

Tools

Microsoft Office

Job description

About the role

Rock Maestro Sdn Bhd is seeking an Admin and Operation Executive to join our dynamic Marketing & Communications team. This is a full-time position based in Petaling Jaya, Selangor. In this role, you will be the backbone of our operations, ensuring smooth day-to-day administrative functions and supporting our brand management initiatives. You will play a crucial part in maintaining organisational efficiency whilst enabling our creative and strategic teams to thrive and deliver exceptional brand experiences.

Key responsibilities

• Managing administrative tasks including scheduling, correspondence, document organisation and filing systems
• Coordinating logistics and operations for marketing campaigns, brand events and promotional activities
• Maintaining records, databases and administrative documentation with accuracy and attention to detail
• Supporting the preparation of reports, presentations and marketing materials for internal and external stakeholders
• Liaising with internal departments and external vendors to ensure smooth execution of brand initiatives
• Monitoring office supplies, equipment and operational resources, placing orders as needed
• Assisting with budget tracking and expense management for marketing and operational activities
• Providing administrative support to the marketing and communications team on special projects and initiatives
• Ensuring compliance with company policies and procedures across all operational matters

What we're looking for

• Proven experience in an administrative or operational role, preferably within a marketing, communications or brand management environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication abilities in English; proficiency in Bahasa Malaysia is advantageous
• Proficiency with Microsoft Office Suite and other relevant administrative software and tools
• Attention to detail and accuracy, particularly when managing records, documents and data
• Ability to work collaboratively within a team whilst maintaining professional standards
• Problem-solving mindset and adaptability to changing priorities and operational demands
• Knowledge of basic project coordination and event management is a plus
• A commitment to supporting the company's brand values and operational excellence

About us

Rock Maestro Sdn Bhd is a vibrant marketing and communications company specialising in brand management. We are passionate about creating distinctive brand experiences that resonate with audiences and drive meaningful engagement. Our team is built on collaboration, creativity and a shared commitment to excellence. We foster an inclusive workplace where every team member contributes to our success and is valued for their contributions. At Rock Maestro, we believe that strong operations and seamless administration are essential to unlocking our team's creative potential.

What we offer

• A competitive salary package commensurate with experience and qualifications
• Career development opportunities within a growing marketing and communications firm
• A collaborative and supportive work environment where your contributions are recognised
• Exposure to diverse marketing and brand management projects
• Professional growth opportunities through training and skill development
• A full-time permanent position offering stability and employment benefits