BUSINESS ADMIN EXECUTIVE

Rock Maestro Sdn Bhd; West Coast Division; On-site; MYR 42,000 - 60,000; Full time

Job summary

Rock Maestro Sdn Bhd in Kota Kinabalu, Sabah, seeks a Business Admin Executive to support the Brand Management division with essential administrative and operational tasks, ensuring smooth day-to-day operations and enabling strategic initiatives.

The role covers coordinating communications, managing schedules, handling invoices, assisting in presentations and reports, and maintaining accurate records with confidentiality.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Commerce, or a related field.
• Proven 2-3 years of administrative or executive support experience in a marketing, communications, or similar corporate environment.
• Excellent organisational skills and ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills in English; Malay is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Meticulous attention to detail and commitment to accuracy.
• Professional demeanour with interpersonal and customer service skills.
• Ability to work both independently and collaboratively within a team.
• Discretion and reliability in handling confidential information.
• Problem-solving aptitude and proactive approach to work.

Responsibilities

• Manage schedules, meetings, and calendar coordination for team members and senior stakeholders.
• Prepare, organise and maintain administrative documentation and records with accuracy and confidentiality.
• Coordinate internal and external communications, including correspondence and meeting arrangements.
• Support project administration by tracking deadlines, deliverables, and milestones.
• Process invoices, expense reports and other financial documentation in accordance with procedures.
• Assist in the preparation of presentations, reports, and other business materials.
• Manage office supplies inventory and coordinate with vendors as needed.
• Provide general administrative support to the Brand Management team and other departments.

Skills

Organisational skills

Written & verbal communication

Independent & collaborative work

Time management

Customer service

Education

Diploma or Bachelor's degree in Business Administration/Commerce or related field

Tools

Microsoft Office Suite

Job description

About us
Rock Maestro Sdn Bhd is a dynamic and innovative company operating in the Marketing & Communications sector with a specialisation in Brand Management. We are committed to delivering exceptional brand experiences and building strong market presence for our clients. Our team is passionate about creativity, strategic thinking, and driving measurable business results. We foster a collaborative culture where talent is nurtured, and professional growth is encouraged.

About the role
We are seeking a Business Admin Executive to join our team in Kota Kinabalu, Sabah on a full-time basis. In this pivotal position, you will provide essential administrative and operational support to our Brand Management division, ensuring smooth day-to-day operations and enabling our teams to focus on strategic initiatives. This role is crucial to maintaining organisational efficiency and supporting the delivery of high-quality brand management services. You will work closely with various departments, managing administrative processes, coordinating communications, and ensuring all operations run seamlessly.

Key responsibilities

Manage schedules, meetings, and calendar coordination for team members and senior stakeholders

Prepare, organise and maintain administrative documentation and records with accuracy and confidentiality

Coordinate internal and external communications, including correspondence and meeting arrangements

Support project administration by tracking deadlines, deliverables, and project milestones

Process invoices, expense reports and other financial documentation in accordance with company procedures

Assist in the preparation of presentations, reports, and other business materials

Manage office supplies inventory and coordinate with vendors as needed

Provide general administrative support to the Brand Management team and other departments as required

Maintain databases and filing systems, both physical and digital, ensuring information is easily accessible

Support the coordination of events, meetings, and company activities

What we're looking for

Diploma or Bachelor's degree in Business Administration, Commerce, or a related field

Proven experience of 2-3 years in an administrative or executive support role within a marketing, communications, or similar corporate environment

Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously

Strong written and verbal communication skills in English; proficiency in Malay is advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with administrative software and tools

Meticulous attention to detail and commitment to accuracy in all work

Professional demeanour with strong interpersonal and customer service skills

Ability to work independently and collaboratively within a team environment

Discretion and reliability in handling confidential information

Problem-solving aptitude and proactive approach to work

What we offer
Rock Maestro Sdn Bhd is committed to supporting the wellbeing and professional development of our employees. We offer competitive remuneration packages, opportunities for career growth and skills development within a supportive work environment. Our company values work-life balance and promotes a positive workplace culture where your contributions are recognised and valued. We provide ongoing training opportunities to help you develop professionally and advance your career within the organisation. Join a team that invests in its people and encourages innovation, collaboration, and excellence.