Administrative Executive

calibr:e; Kuala Lumpur; On-site; MYR 32,000 - 52,000; Full time

Job summary

calibr:e, a marketing services agency in Kuala Lumpur, is seeking a proactive Admin Executive to support daily administrative and operational activities. The role requires detail-oriented, independent work and ability to prioritise in a fast-paced environment.

You will coordinate meetings, handle documents, liaise with clients and vendors, and assist with quotations, invoices and onboarding. On-site position based in Kuala Lumpur.

Qualifications

• Minimum 2 years of admin or office coordination experience.

Responsibilities

• Handle day-to-day administrative and office operations.
• Manage schedules, meetings, appointments, and internal coordination.
• Prepare and maintain documents, reports, records and administrative files.
• Coordinate with clients, vendors and external partners.
• Assist with quotations, invoices, purchase orders and basic expense tracking.
• Support the marketing team with administrative and project coordination tasks.
• Organise meetings, presentations, events and company activities.
• Manage office supplies, equipment and general office requirements.
• Assist with onboarding and administrative support for new employees.
• Coordinate courier, travel and other ad-hoc arrangements.
• Maintain accurate and up-to-date company records; support management with other administrative and operational tasks.

Skills

Organisation

Time management

Attention to detail

Written communication

Verbal communication

Microsoft Office

Google Workspace

Independent working

Team collaboration

Problem solving

Job description

Our client is a marketing services agency based in Kuala Lumpur. They are looking for a proactive and organised Admin Executive to join their growing marketing agency in Kuala Lumpur.

About the Role

This role will support the day-to-day administrative and operational activities of the agency, ensuring that internal processes run smoothly and the team has the support needed to deliver projects effectively. The ideal candidate is detail-oriented, resourceful, comfortable working in a fast-paced environment, and able to manage multiple tasks and priorities independently.

Responsibilities

• Handle day-to-day administrative and office operations
• Manage schedules, meetings, appointments and internal coordination
• Prepare and maintain documents, reports, records and administrative files
• Coordinate with clients, vendors and external partners when required
• Assist with quotations, invoices, purchase orders and basic expense tracking
• Support the marketing team with administrative and project coordination tasks
• Organise meetings, presentations, events and company activities
• Manage office supplies, equipment and general office requirements
• Assist with onboarding and administrative support for new employees
• Coordinate courier, travel and other ad-hoc arrangements
• Maintain accurate and up-to-date company recordsSupport management with other administrative and operational tasks as required

Qualifications

• Minimum 2 years of relevant administrative or office coordination experience

Required Skills

• Strong organisational and time-management skills
• Excellent attention to detail
• Good written and verbal communication skills
• Comfortable handling multiple tasks and working to deadlines
• Proficient in Microsoft Office / Google Workspace
• Able to work independently as well as collaborate with a team
• Proactive, responsible and able to solve problems independently
• Comfortable working on-site in Kuala Lumpur