Marketing Admin Coordinator

HOE Pharmaceuticals Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 61,000; Full time

Job summary

HOE Pharmaceuticals Sdn Bhd is seeking a Marketing Coordinator to join our team. You will keep marketing activities running smoothly by coordinating events, suppliers, documentation, purchase orders, expenses, and reports, while supporting day-to-day admin matters.

You'll collaborate with Marketing, Sales, Accounts, and external suppliers, gaining exposure to the operational side of marketing in a fast-paced environment.

Qualifications

• Diploma or degree in any discipline is required or preferred.
• Basic understanding of office administration and documentation.
• Good coordination and communication skills, with attention to detail.

Responsibilities

• Prepare meeting minutes and follow up on action items.
• Check and compile monthly staff claims with supporting documents.
• Assist with hotel bookings, travel arrangements, and other admin tasks.
• Maintain filing and documentation for marketing activities.
• Provide day-to-day admin and coordination support to the Marketing team.
• Assist in preparing marketing reports and presentations.

Skills

Office administration

Coordination

Communication

Organization

Independent work

MS Office (Excel, PowerPoint)

Education

Diploma or degree (any discipline)

Tools

Microsoft Excel

PowerPoint

Job description

Location: Three Two Square, Petaling Jaya (PJ)
Work Arrangement: Fully Onsite - Office-Based

About the role:

We’re looking for a highly organised, detail-oriented, and proactive Marketing Coordinator to join our team.

In this role, you’ll play an important part in keeping our marketing activities running smoothly - from coordinating events and suppliers to managing documentation, purchase orders, expenses, reports, and day-to-day administrative matters.

You’ll work closely with our Marketing, Sales, Accounts teams, and external suppliers, giving you the opportunity to gain broad exposure to the operational side of marketing in a fast-paced environment.

What You’ll Be Doing:

• Prepare meeting minutes and follow up on relevant action items to ensure timely completion
• Check and compile monthly staff claims and ensure supporting documents are complete
• Assist with hotel bookings, travel arrangements, and other administrative requirements
• Maintain proper filing and documentation of marketing-related records
• Provide day-to-day administrative and coordination support to the Marketing team
• Assist in preparing marketing reports, presentations, and other materials as required
• Ensure data, reports, and documentation are accurate, complete, and properly maintained
• Issue Purchase Orders (POs) once promotions or quotations have been confirmed by the Marketing team
• Monitor A&P expenses and help ensure spending remains within the approved budget
• Coordinate with event venues, suppliers, and service providers to ensure smooth and timely arrangements
• Follow up with suppliers to ensure required materials, deliverables, and services are completed and delivered according to schedule
• Support other marketing coordination and administrative tasks as needed

What We’re Looking For:

• Diploma or degree in any discipline
• Basic understanding of office administration and documentation
• Good coordination and communication skill
• Good organisation skills with attention to detail
• Able to work independently as well as collaborate effectively with team members
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint
• Prior experience in marketing administration, coordination, reporting, or the pharmaceutical/healthcare industry will be an added advantage

Why Join Us?

This is a great opportunity for someone who enjoys organising, coordinating, and keeping things moving behind the scenes.

You’ll gain hands-on exposure to:

• Marketing campaigns and promotions
• Events and supplier coordination
• Budget and A&P expense monitoring
• Purchase orders and administrative processes
• Reporting and documentation
• Cross-functional collaboration with Marketing, Sales, and Accounts

If you’re someone who is structured, hands-on, detail-conscious, and enjoys being the person who makes sure everything gets done on time, we’d love to hear from you!