Admin/Admin Assistant/Admin Executive

Private Advertiser; Johor Bahru; On-site; MYR 23,000 - 36,000; Full time

Job summary

Private Advertiser is seeking an Admin/Admin Assistant/Data Entry professional in Johor Bahru. The role involves maintaining financial records, processing invoices, data entry, and coordinating with teams for correct data flow between systems and the e-Invoice platform.

The candidate should have at least SPM/O Level or equivalent, a Diploma or Degree in Business Studies/Administration/Management, and 1 year of admin or accounting admin experience.

Qualifications

• SPM/O Level or equivalent is required.
• Diploma or degree in Business Studies, Administration or Management preferred.
• At least 1 year admin experience; accounting admin is a plus.
• Proficient in Microsoft Office and data entry.

Responsibilities

• Maintain financial records, process invoices and payments.
• Data entry, filing, and general administrative duties.
• Coordinate with teams for data flow between systems and e-Invoice.
• Review invoice details before submission and assist with month-end closing.
• Assist with accounting documentation and ad hoc tasks.

Skills

Attention to detail

Time management

Multitasking

Microsoft Office

Communication

Bilingual English/Malay

Mandarin (plus)

Education

SPM/O Level or equivalent

Diploma or Degree in Business Studies/Administration/Management

Tools

Excel

Accounting software

GST/SST/e-invoicing systems

Job description

Admin/Admin assistant/Admin Executive/Data Entry

Positive personality, motivated, good attitude, responsible, time management, self-discipline, work independently and able to multi-task.

High attention to detail, strong organizational abilities, ability to multitask, and a proactive attitude.

Maintaining accurate and up-to-date financial records, processing invoices and payments, filing, handling other administrative tasks related to finance.

Managing filing systems, data entry, report preparation, handling correspondence, and coordinating schedules.

Coordinate with teams to ensure correct data flow between systems and the e-Invoice platform.

Review and verify invoice details such as customer info, tax codes, and transaction values etc before submission.

Assisting with month-end and year-end closing process.

Assist accountant company on some account documentation preparation job.

Ad hoc tasks by management, training will be provided.

Requirements:

Candidates must possess at least SPM/"O" Level or relevant qualifications.

Minimum Diploma or Degree in Business Studies, Administration, Management, or equivalent.

Preferable with at least 1 years of experience in admin. Experienced accountant admins are preferable too.

Basic admin/accounting knowledge, principles, procedures are welcome.

Basic administrative skills, proficiency in Microsoft Office, proficiency in Bahasa Malaysia and English (Mandarin is sometimes a plus).

Strong verbal and written communication skills in English and often Malay or Mandarin for local context.

Mandarin-speaking candidates who will be serving Mandarin-speaking customers are also welcomed.

Knowledge of Microsoft Office, Excel, spreadsheet, accounting system, GST/SST/e-invoicing is preferable.

Strong organisational and time management abilities.

5.5 working days (Mon - Fri, Sat Half Day (Alternate only))

Southkey, JB area.