Account and Admin Executive

SmartHire by SEEK; Selangor; On-site; MYR 42,000 - 72,000; Full time

Job summary

SmartHire by SEEK is seeking an Accounts Executive to join their Shah Alam team. You will own the full spectrum of financial operations, from day-to-day bookkeeping to statutory compliance, with exposure to e-Invoicing systems and fixed asset management.

The role offers autonomy and a chance to contribute to the company's financial health while coordinating with vendors and internal departments. The ideal candidate has 2–3 years of accounting experience and relevant qualifications.

Qualifications

• A minimum of an LCCI Level, Diploma, or Degree in Accounting or an equivalent qualification is required.
• A minimum of 2 to 3 years of relevant accounting experience is preferred.
• Familiarity with the SQL accounting system would be an added advantage, though not essential.

Responsibilities

• Manage full set of accounts including Accounts Payable and Accounts Receivable, General Ledger and bank transactions.
• Process and issue invoices and billing accuracy including credit/debit notes.
• Monitor balances, follow up on outstanding amounts and resolve discrepancies.
• Perform month-end closing and bank reconciliations to ensure accurate records.
• Prepare and submit e-Invoice transactions and resolve e-Invoice issues.
• Process and prepare monthly staff claims per company policy.
• Maintain fixed asset register and monthly depreciation.
• Ensure SST filings and statutory compliance are met.
• Keep financial documents orderly and accessible for reference.
• Support administrative tasks including license renewals and regulatory filings.
• Assist with departmental duties and ad-hoc tasks as needed.

Skills

English

Bahasa Malaysia

Mandarin

Education

LCCI / Diploma / Degree in Accounting

Tools

SQL accounting system

Job description

Our client is seeking an Accounts Executive to join their team! This is a great opportunity for an experienced accounting professional to take ownership of the full spectrum of financial operations within a growing organisation, from full set accounts management to statutory compliance, while gaining exposure to e-Invoicing systems, fixed asset management, and cross-departmental support. This role offers variety, autonomy, and the chance to make a real impact on the company's financial health.

What you’ll be doing?

• Managing full set accounts: Take charge of day-to-day accounting and financial operations, including Accounts Payable, Accounts Receivable, General Ledger and bank transactions.
• Processing invoices and billing: Prepare and process sales invoices, purchase invoices, credit notes and debit notes accurately and on time.
• Following up on balances: Monitor customer and supplier balances, follow up on outstanding amounts, and resolve any accounting discrepancies with care and attention to detail.
• Closing the books: Perform month-end closing and bank reconciliations to keep financial records accurate and up to date.
• Handling e-Invoicing: Prepare and submit e-Invoice transactions, monitor submission status, and resolve any e-Invoice issues that arise.
• Processing staff claims: Process and prepare monthly staff claims in line with company policies.
• Managing fixed assets: Ensure fixed asset invoices and monthly depreciation are accounted for correctly, and keep the fixed asset register up to date.
• Ensuring statutory compliance: Prepare and submit SST filings, ensuring compliance with all statutory requirements.
• Maintaining documentation: Keep financial documentation properly filed and organised for easy reference.
• Supporting administrative tasks: Manage renewals of business licenses and related government or regulatory filings, and maintain computer and software records.
• Providing team support: Step in to support departmental duties, including administrative, HR, and other operational matters, whenever needed.
• Taking on ad-hoc tasks: Contribute to various ad-hoc assignments as they come up, bringing flexibility and a can-do attitude to the team.

Who are they looking for?

• Relevant qualification: A minimum of an LCCI Level, Diploma, or Degree in Accounting or an equivalent qualification is required.
• Accounting experience: A minimum of 2 to 3 years of relevant accounting experience is preferred.
• Systems knowledge: Familiarity with the SQL accounting system would be an added advantage, though not essential.
• Location flexibility: Willingness to work in the Shah Alam area is required.
• Language skills: A good command of English and Bahasa Malaysia is needed, along with spoken Mandarin, as this role involves communicating with Mandarin-speaking clients and suppliers.
• Availability: Candidates who are immediately available or able to start on short notice will be preferred.

Everyone is welcome to apply for this exciting opportunity.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

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