Accounts & HR Admin Executive

RAHTECH GLOBAL SDN. BHD.; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary based on experience

Training and professional development

Supportive and collaborative working环境

Exposure to Finance, HR and business}

Office-based role in Kuala Lumpur

Job summary

RAHTECH GLOBAL SDN BHD, an IT System Integration company in Malaysia and Singapore, is seeking an organised Accounts & HR Admin Executive to support daily accounting, HR and admin operations. You will handle AP/AR, invoicing, POs, payroll data and HR records, collaborating with internal teams, customers and vendors.

The role requires attention to detail, ability to manage multiple tasks and maintain confidential information, with opportunities for training and professional development in a

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, HR, or Business Administration.
• Preferably 2 years or more of relevant experience in accounting, HR or office administration.
• Basic understanding of AP, AR, invoicing, purchasing and accounting documentation.
• Experience in preparing POs and coordinating with suppliers is advantageous.
• Familiarity with payroll and HR administration is advantageous.
• Proficient in Microsoft Excel, Word and Outlook.

Responsibilities

• Handle daily accounting and finance admin duties including AP/AR.
• Prepare and issue invoices, receipts, credit notes and related documents.
• Process supplier invoices with complete supporting documents.
• Monitor customer payments and assist with follow-ups.
• Prepare payment requests and maintain payment records.
• Perform bank reconciliations and maintain accounting records.
• Assist month-end closing and accounting schedules.
• Liaise with external accountants, auditors and tax agents as required.
• Assist with expense claims and petty cash administration.
• Prepare and issue Purchase Orders to suppliers and verify accuracy.
• Coordinate with Sales/Technical teams to align purchases with needs.
• Ensure proper supplier records and order status tracking.
• Support recruitment, onboarding and HR documentation.
• Maintain employee records and attendance/leave.
• Assist payroll by consolidating attendance and claims.
• Prepare HR letters and coordinate training and HR admin tasks.
• Maintain confidential employee information and general admin tasks.

Skills

Accounts Payable & Receivable

Invoicing

Accounting Administration

Purchase Orders

Procurement Administration

Payroll Administration

Human Resources Administration

Recruitment Coordination

Employee Onboarding & Offboarding

Microsoft Excel

Documentation & Record Keeping

Office Administration

Education

Diploma or equivalent in Accounting, Finance, Human Resources, Business Administration

Tools

Payroll software

Accounting software

Microsoft Outlook

Job description

We are looking for an organised and detail-oriented Accounts & HR Admin Executive to support our day-to-day accounting, purchasing, HR and administrative operations. The role requires someone who is comfortable handling multiple functions, maintaining accurate records and coordinating closely with internal teams, customers and vendors.

Key Responsibilities

Accounts & Finance Administration

Handle daily accounting and finance administrative duties, including Accounts Payable (AP) and Accounts Receivable (AR).

Prepare and issue invoices, receipts, credit notes and other accounting documents.

Process supplier invoices and ensure supporting documents are complete and accurate.

Monitor customer outstanding payments and assist with payment follow-ups.

Prepare payment requests and maintain proper payment records.

Perform bank and account reconciliations.

Maintain proper filing and documentation of accounting records.

Assist in month-end closing and preparation of accounting schedules.

Liaise with external accountants, auditors, tax agents and other relevant parties when required.

Assist with expense claims and petty cash administration.

Purchasing & PO Administration

Prepare and issue Purchase Orders (POs) to suppliers and vendors.

Verify supplier quotations, invoices, delivery orders and POs for accuracy and completeness.

Coordinate with vendors on order status, deliveries and billing matters.

Maintain proper purchasing and supplier records.

Coordinate with Sales and technical teams to ensure purchases are processed according to project or operational requirements.

Follow up on pending orders and ensure supporting documents are properly maintained.

Human Resources

Support recruitment activities, including job postings, interview coordination and preparation of employment documents.

Coordinate new employee onboarding and employee offboarding.

Maintain employee records and HR documentation.

Monitor employee attendance and leave records.

Assist with payroll preparation by consolidating attendance, leave, claims and other relevant information.

Prepare HR letters including employment, confirmation, promotion, warning, resignation acknowledgement and other employee correspondence.

Coordinate employee training, certification and other HR administrative matters.

Ensure employee information and HR documents are handled confidentially.

General Administration

Provide general administrative and office support.

Maintain proper electronic and physical filing of company documents.

Coordinate office supplies, subscriptions and general office requirements.

Assist with renewal and maintenance of company licences, insurance, agreements and administrative records.

Support management with reports, documentation and other administrative matters.

Perform other administrative duties as assigned.

Requirements

Diploma or equivalent qualification in Accounting, Finance, Human Resources, Business Administration or a related discipline.

Preferably 2 years or more of relevant experience in accounting, HR or office administration.

Basic understanding of AP, AR, invoicing, purchasing and accounting documentation.

Experience in preparing POs and coordinating with suppliers will be advantageous.

Familiarity with payroll and HR administration will be advantageous.

Proficient in Microsoft Excel, Word and Outlook.

Experience with accounting or payroll software will be an advantage.

Good written and verbal communication skills.

Strong attention to detail and ability to maintain accurate records.

Able to work independently and manage multiple responsibilities.

Responsible, organised and able to handle confidential information appropriately.

Key Skills

Accounts Payable & Accounts Receivable

Invoicing

Accounting Administration

Purchase Orders

Procurement Administration

Payroll Administration

Human Resources Administration

Recruitment Coordination

Employee Onboarding & Offboarding

Microsoft Excel

Documentation & Record Keeping

Office Administration

What We Offer

Competitive salary based on experience

Exposure to Finance, HR and business operations

Training and professional development opportunities

Supportive and collaborative working environment

Company Overview

RAHTECH GLOBAL SDN BHD is an IT System Integration company based in Malaysia and Singapore. We are focused on providing Reliable, Accessible and High Availability IT solutions to our clients. Our solutions are unique and integrated from proven technologies to add value to our clients’ work productivity.

We offer a great, enjoyable and fruitful work environment for our employees. We believe in training and growing the right attitude personnel for the job.

RAHTECH GLOBAL SDN BHD is an IT System Integration company based in Malaysia and Singapore. We are focused on providing Reliable, Accessible and High Availability IT solutions to our clients. Our solutions are unique and integrated from proven technologies to add value to our customers’ work productivity.

We offer a great, enjoyable and fruitful work environment for our employees. We believe in training and growing the right attitude personnel for the job.