HR Administrator

Intellipro Singapore Pte. Ltd.; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Intellipro Singapore Pte. Ltd. in Kuala Lumpur, Malaysia, seeks an HR Administrator to support multi-client service delivery across IT operations, recruitment services, and HRO/BPO initiatives.

The role emphasizes operational coordination, admin workflows, and financial processing to enable project leaders to focus on strategic delivery. The candidate will assist with onboarding coordination, documentation, and processing of invoices, while liaising with internal teams and client stakeholders to

Qualifications

• 2–5 years in project coordination, operations support, or similar role.
• Experience supporting multi-stream or multi-client environments preferred.
• Exposure to procurement, invoicing, or recruitment coordination is a plus.

Responsibilities

• Provide project and operational coordination across multiple client workstreams (IT operations, recruitment, HRO/BPO).
• Track and follow up on tasks, deliverables and timelines.
• Maintain project trackers, documentation, and status updates.
• Coordinate meetings, prepare minutes, and track action items.
• Support documentation, reporting, and data consolidation for BAU activities.
• Handle routine coordination between internal teams and stakeholders.
• Ensure proper record keeping for operational activities and procurement records.

Skills

Organisational skills

Stakeholder coordination

Attention to detail

Process accuracy

Adaptability in fast-paced env

Tools

Confluence

Jira

Job description

We are seeking a HR Administrator to be part of our growing business in Kuala Lumpur, Malaysia. The right candidate will support multi-client service delivery by managing operational coordination, administrative workflows, and financial processing activities across IT operations, recruitment services, and HRO/BPO initiatives.

This role ensures smooth day-to-day execution, allowing project and operations leads to focus on strategic delivery and stakeholder management.

Key Responsibilities

Project & Operational Coordination

Support coordination across multiple client workstreams (IT operations, recruitment, HRO/BPO project activities)

Track and follow up on tasks, deliverables, and timelines

Maintain project trackers, documentation, and status updates

Coordinate meetings, prepare minutes, and track action items

Administrative & BAU Support

Support documentation, reporting, and data consolidation

Handle routine coordination between internal teams and stakeholders

Ensure proper record keeping for operational activities

Assist in sourcing and obtaining quotations (e.g. IT equipment, office supplies)

Coordinate purchase requests and follow up on approvals

Liaise with vendors for delivery tracking and issue resolution

Maintain procurement records and documentation

Financial Operations Support (Billing & Invoicing)

Prepare and calculate invoices based on provided data and commercial terms

Coordinate with finance for validation and approvals

Track invoice status and resolve discrepancies

Recruitment & HR Coordination Support

Assist in onboarding coordination and documentation

Support workforce transition activities (e.g. HRO employment transfer support)

Stakeholder & Communication Support

Act as coordination point between internal teams (Operations, Finance, HRS)

Support communication with client stakeholders for administrative matters

Ensure timely follow-up on requests and dependencies

Supports multiple concurrent workstreams across:

Project operations & support

HRO/BPO setup and transition projects

Involves cross-functional coordination (Operations, Finance, HR, Vendors)

Requires handling of both BAU operations and project-based work

Requirements

Experience

2–5 years in project coordination, operations support, or similar role

Experience supporting multi-stream or multi-client environments preferred

Exposure to procurement, invoicing, or recruitment coordination is a plus

Skills

Strong organisational and multitasking ability

Good stakeholder coordination and communication skills

Attention to detail (especially for billing and documentation)

Ability to manage repetitive processes with accuracy

Comfortable working in fast-paced, evolving environments

Tools (Good to Have)

Proficiency with advanced Excel formulation and project tracking tools (e.g. Confluence, Jira, etc.)

Basic understanding of financial processes (invoicing, PO tracking)

Please include Licence No : 22C1076

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