Purchasing Assistant

CHOCOFAC (MALAYSIA) SDN. BHD.; Bandar Baru Bangi; On-site; MYR 28,000 - 40,000; Full time

Job summary

CHOCOFAC (MALAYSIA) SDN. BHD. is seeking a proactive Purchasing Assistant to support procurement and inventory operations in Bandar Baru Bangi. You will source materials, coordinate with suppliers, process purchase orders, and ensure timely supply of raw materials and packaging for production.

This role suits someone who enjoys negotiation, planning, and thrives in a fast-paced manufacturing environment, with strong Excel and ERP system skills to maintain accurate records and supplier data.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain, Procurement, Logistics, or related field.
• 1–3 years purchasing experience; fresh graduates are welcome.
• Manufacturing/FMCG experience is an advantage.
• Strong negotiation and communication skills.
• Analytical and problem-solving abilities.
• Excellent organizational skills with attention to detail.
• Proficient in Excel and purchasing/ERP systems (AutoCount, SQL Accounting, SAP).
• Ability to manage multiple tasks and work under pressure.
• Ability to communicate effectively with suppliers and internal departments.
• Knowledge of import/export procedures is a plus.

Responsibilities

• Source raw materials, packaging, ingredients, and office supplies from local and overseas suppliers.
• Request and compare quotations to achieve best price, quality, and delivery terms.
• Prepare and issue Purchase Orders (POs).
• Monitor order status and follow up with suppliers for on-time deliveries.
• Coordinate with Production, Warehouse, QA, and Finance to meet purchasing needs.
• Monitor inventory levels and plan purchases to prevent stock shortages or Overstocking.
• Maintain supplier databases and procurement documentation.
• Evaluate supplier performance on quality, price, reliability, and service.
• Assist in negotiating pricing, payment terms, and contracts.
• Coordinate import/export documentation when required.
• Track material costs and identify cost-saving opportunities.
• Handle supplier complaints and resolve delivery or quality issues.
• Assist with stock counts and inventory reconciliation.
• Ensure purchasing activities comply with company policies and procedures.
• Perform other duties as assigned by management.

Skills

Negotiation

Communication

Analytical

Organizational

Problem-solving

Time management

Multitasking

Collaboration

Education

Bachelor's degree

Diploma

Tools

AutoCount

SQL Accounting

SAP

Excel

Job description

We are looking for a proactive and detail-oriented Purchasing Assistant to support our procurement and inventory operations. You will be responsible for sourcing materials, coordinating with suppliers, processing purchase orders, and ensuring the timely supply of raw materials and packaging to support production. This role is ideal for someone who enjoys negotiation, planning, and working in a fast-paced manufacturing environment.

Key Responsibilities

Source raw materials, packaging materials, ingredients, and office supplies from local and overseas suppliers.

Request and compare quotations to achieve the best price, quality, and delivery terms.

Prepare and issue Purchase Orders (POs).

Monitor order status and follow up with suppliers to ensure on-time deliveries.

Coordinate with the Production, Warehouse, QA, and Finance teams to ensure purchasing requirements are met.

Monitor inventory levels and plan purchases to prevent stock shortages or overstocking.

Maintain accurate purchasing records, supplier databases, and procurement documentation.

Evaluate supplier performance based on quality, pricing, reliability, and service.

Assist in negotiating pricing, payment terms, and contracts with suppliers.

Coordinate import and export documentation when required.

Track material costs and identify cost-saving opportunities.

Handle supplier complaints and resolve delivery or quality issues.

Assist with stock counts and inventory reconciliation when required.

Ensure purchasing activities comply with company policies and procedures.

Perform any other duties assigned by management.

Requirements

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.

1–3 years of purchasing or procurement experience (fresh graduates are welcome to apply).

Experience in a manufacturing or FMCG environment is an advantage.

Good negotiation and communication skills.

Strong analytical and problem-solving abilities.

Excellent organisational skills with attention to detail.

Proficient in Microsoft Excel and purchasing/ERP systems (e.g., AutoCount, SQL Accounting, SAP, or similar).

Ability to manage multiple tasks and work under pressure.

Able to communicate effectively with suppliers and internal departments.

Knowledge of import/export procedures is an added advantage.

We are a successful chocolate manufacturing company based in Bandar Baru Bangi, looking for a suitable candidate

Bandar Baru Bangi

Bangi

43650 Selangor Darul Ehsan

Malaysia