Finance & Accounts Executive

EFS Revision Energy Sdn Bhd; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

EFS Revision Energy Sdn Bhd is hiring an Accounts Payable Executive in Selangor to join the Finance team. You will process supplier invoices, perform 3-way matching, and prepare payments while recording transactions in AutoCount.

Collaboration with Procurement, Project and Operations ensures timely, accurate processing. The role suits experienced hires or fresh graduates willing to learn, with strong English skills and attention to detail.

Qualifications

• Minimum of 1–2 years of accounts payable or accounting experience; fresh graduates welcome.
• Fluency in English; Mandarin or Bahasa Malaysia is a plus.

Responsibilities

• Process supplier invoices with 3-way matching (PO, DO/GRN, invoice).
• Record invoices in AutoCount and ensure month-end cut-off.
• Prepare payment vouchers and schedules; process local and overseas payments.
• Maintain supporting documents and traceability from invoice to entry.
• Coordinate with procurement and operations on payment matters and discrepancies.

Skills

Interpersonal communication

Organizational skills

Attention to detail

Problem solving

Education

Bachelor's degree in Accounting/Finance

Diploma/degree in Accounting/Finance/Business Admin

Tools

AutoCount

MS Office (Word/Excel/PowerPoint)

Job description

We are looking for a detail-oriented and responsible Accounts Payable Executive to join our Finance team. The role will primarily be responsible for supplier invoice processing, 3 way matching, payment preparation and processing, and accounting transaction recording in AutoCount. The position will also work closely with Procurement, Project and Operations teams to ensure that invoices and payments are properly supported, accurately recorded and processed on a timely basis. This role is suitable for an experience hire or fresh graduate who is willing to learn and develop practical experience in accounts payable, payment processing and accounting operations.

Key responsibilities

Accounts Payable & Invoice Processing

Process supplier and subcontractor invoices, including 3-way matching (PO, DO/GRN and invoice).

Verify quantities, pricing, payment terms, supporting documents, entity, project/job code and accounting classification.

Record invoices accurately in AutoCount and ensure proper month-end cut-off and completeness.

Prepare payment vouchers, payment schedules and supporting documents for approved invoices.

Process local and overseas payments via DuitNow, JomPAY, IBFT, online banking and other applicable methods.

Verify supplier bank details against supporting documents and ensure payment amounts and instructions are accurate.

Monitor payment status and follow up on failed, rejected or pending transactions.

Accounting Records & Documentation

Record supplier payments and other AP-related transactions in AutoCount, ensuring correct GL account, supplier, project/job code, entity and accounting period.

Maintain complete and properly organised supporting documents with clear traceability from invoice → approval → payment → accounting entry.

Assist with reversals, adjustments, deposits and other AP-related transactions where required.

Reconciliation, Tax & Month-End Support

Assist with supplier statement reconciliation, AP/GL clearing and investigation of outstanding or disputed items.

Assist with Withholding Tax (WHT) and other tax-related payment documentation and follow-up.

Support monthly AP closing, management reporting, audit and tax requirements.

Internal & Supplier Coordination

Liaise with Procurement, Project, Operations, suppliers and other departments on invoice, documentation and payment matters.

Follow up on incomplete documents, discrepancies and outstanding items to avoid payment delays.

Escalate unusual transactions, unclear documentation or payment/bank details to the Finance Manager / Financial Controller before proceeding.

Support other ad-hoc finance and payment-related matters as required.

Support in year-end finance audits, providing necessary documentation and assistance to auditors for a thorough review of financial records

Ad hoc projects when required by management

About you

Bachelor's degree in Accounting, Finance or a related field

Minimum of 1 year in a similar role preferred. Fresh graduates are also welcome to apply.

Strong interpersonal and communication skills to communicate with the team and other stakeholders.

Strong organizational skills and able to manage multiple competing priorities.

Attention to detail and strong problem-solving skills.

Willing to learn and work in a dynamic business environment.

Self-starter, self-motivated, independent and versatile team player.

Strong knowledge of accounting principles, book keeping procedures and inter-company transactions entries

Fluency in English language (Mandarin or Bahasa Malaysia is an added bonus).

Proficiency in MS Office (in particular Word, Excel and PowerPoint).

MINIMUM ESSENTIAL QUALIFICATIONS

Formal Education

Diploma or Degree in Accounting, Finance, Business Administration or a related field.

Work Experience

1–2 years of accounts payable or accounting experience will be an advantage but is not required.

Fresh graduates are welcome to apply. Skills / Knowledge/ Qualifications

Fluency in English language (Mandarin or Bahasa Malaysia is an added bonus).

Basic understanding of accounting principles and Microsoft Excel.

Experience with AutoCount or other accounting software is an advantage.

Good attention to detail and numerical accuracy.

Good organizational and time-management skills.

Good communication and interpersonal skills.

Willing to learn and take responsibility for assigned tasks.