Admin Accounts & Procurement Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an Accounts Administrative Coordinator to provide day-to-day support for the Accounts function, including filing, processing invoices, staff claims and reimbursements. You will coordinate internal procurement, verify documents, and liaise with suppliers to ensure timely payments and accurate records.

The role requires 2–3 years in accounts or procurement, a Bachelor's degree in a related field, and strong Excel/Word skills.

Qualifications

• Bachelor's degree in accounting, finance, business administration, procurement, or a related field.
• 2–3 years of relevant working experience in accounts administration, purchasing, procurement or similar support role.
• Basic knowledge of accounting documentation and processes.
• Familiar with procurement processes: sourcing, quotation comparison, PO processing and supplier coordination.
• Proficient in Microsoft Excel and Word.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to manage multiple tasks and priorities.
• Able to work independently with minimal supervision and as part of a team.

Responsibilities

• Provide day-to-day administrative support to the Accounts function, including preparation, compilation, filing and maintenance of financial documents.
• Assist in processing invoices, payment requests, staff claims, reimbursements and other account-related documentation.
• Coordinate procurement requirements from internal departments and ensure approved requests are processed promptly.
• Verify invoices against Purchase Orders and other records prior to submission for payment.
• Maintain filing of invoices, receipts, vouchers, purchase documents and supplier records.
• Perform data entry and update accounting records, trackers and systems accurately.
• Liaise with suppliers on invoices, statements, payment status and documentation matters.
• Assist in compiling schedules for month-end closing, audits and reporting.
• Source suitable suppliers and obtain quotations for goods and services.
• Prepare and process Purchase Requisitions and Purchase Orders per procedures and approvals.
• Liaise with suppliers on pricing, availability, confirmation, delivery schedules and outstanding orders.
• Maintain supplier information, procurement records and trackers.

Skills

Microsoft Excel

Microsoft Word

Communication skills

Time management

Teamwork

Independent work

Education

Bachelor's degree in accounting/finance

Job description

Provide day-to-day administrative support to the Accounts function, including preparation, compilation, filing and maintenance of financial and supporting documents. Assist in processing invoices, payment requests, staff claims, reimbursements and other account-related documentation. Coordinate procurement requirements from internal departments and ensure approved requests are processed in a timely manner.

Key responsibilities

• Assist in processing invoices, payment requests, staff claims, reimbursements and other account-related documentation.
• Verify invoices and supporting documents against Purchase Orders (PO), Delivery Orders (DO) and other relevant records prior to submission for payment.
• Maintain proper and systematic filing of invoices, receipts, payment vouchers, purchase documents, supplier records and other Accounts-related documents.
• Perform data entry and update relevant accounting records, trackers and systems accurately and on a timely basis.
• Liaise with suppliers on invoices, statements of account, payment status and other documentation matters.
• Assist in compiling supporting documents and schedules required for month-end closing, audit and other Accounts-related reporting.
• Source suitable suppliers and obtain quotations for goods and services required by the Company.
• Prepare and process Purchase Requisitions (PR), Purchase Orders (PO) and other purchasing documents in accordance with the Company's procedures and approval authority.
• Liaise and follow up with suppliers on pricing, availability, order confirmation, delivery schedules and outstanding orders.
• Maintain and update supplier information, procurement records, purchasing trackers and relevant documentation.

About you

• Bachelor's degree in accounting, Finance, Business Administration, Procurement, Supply Chain Management or a related field.
• Preferably 2–3 years of relevant working experience in accounts administration, purchasing, procurement or a similar support role.
• Basic knowledge of accounting documentation and processes.
• Familiar with procurement processes, including sourcing, quotation comparison, PO processing and supplier coordination.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to manage multiple tasks and priorities.
• Able to work independently with minimal supervision and as part of a team.