Accounts cum Admin Executive

Otte Utama (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 70,000; Full time

Job summary

Otte Utama (M) Sdn Bhd is looking for an Accounts & Admin Executive to maintain accounting records for Malaysia and Singapore entities. You will handle journal entries, maintain ledgers, and process AP while coordinating with sales and auditors.

The role requires a Diploma/ Degree in Accounting with at least 2 years of experience, proficiency in MS Office, QuickBooks, and LHDN e-invoicing, and strong communication skills.

Qualifications

• Diploma or Degree in Accounting or equivalent.
• Minimum 2 years of experience handling full sets of accounts.
• Proficient in MS Office; experience with QuickBooks and LHDN e-invoicing is a MUST.
• Good communication skills and self-driven.

Responsibilities

• Handle journal entries, from receipts to management accounts for Malaysia and Singapore entities.
• Maintain the general ledger, accounts receivable, accounts payable, fixed assets, bank reconciliations, accruals, and prepayments.
• Process AP for supplier invoices, staff claims, and approved payments, and monitor customer receipts and outstanding balances.
• Handle Malaysia e-invoicing and prepare SST computations, supporting schedules, and submissions.
• Prepare accounting schedules and supporting documents for annual audit and corporate tax purposes.
• Liaise with auditors, tax agents, bankers, government agencies, and regulatory authorities on audit queries.
• Prepare GST computations, reconciliations, and supporting documents for GST submission, ensuring transactions are recorded with the correct GST treatment and properly supported.
• Prepare monthly management reports, bank reconciliations, cash-flow planning, and payment schedules for management approval.
• Work with the Sales Operations Executive to ensure that invoices, credit notes, receipts, and customer balances are accurately recorded.

Skills

MS Office proficiency

Attention to detail

Communication skills

Self-driven

Education

Diploma or Degree in Accounting

Tools

QuickBooks

LHDN e-invoicing

Job description

The Accounts & Admin Executive maintains accurate accounting records for Otte's Malaysia and Singapore companies.

Key responsibilities

Handle journal entries, from receipts to management accounts for Malaysia and Singapore entities.

Maintain the general ledger, accounts receivable, accounts payable, fixed assets, bank reconciliations, accruals, and prepayments.

Process AP for supplier invoices, staff claims, and approved payments, and monitor customer receipts and outstanding balances.

Handle Malaysia e-invoicing and prepare SST computations, supporting schedules, and submissions.

Prepare accounting schedules and supporting documents for annual audit and corporate tax purposes.

Liaise with auditors, tax agents, bankers, government agencies, and regulatory authorities on audit queries.

Prepare GST computations, reconciliations, and supporting documents for GST submission, ensuring transactions are recorded with the correct GST treatment and properly supported.

Prepare monthly management reports, bank reconciliations, cash-flow planning, and payment schedules for management approval.

Work with the Sales Operations Executive to ensure that invoices, credit notes, receipts, and customer balances are accurately recorded.

About you

Diploma or Degree in Accounting, or equivalent.

Minimum 2 years of experience handling full sets of accounts.

Responsible, meticulous, and able to work independently.

Proficient in MS Office; experience with QuickBooks and LHDN e-invoicing is a MUST.

Good communication skills and self-driven.