Accounts Billing Executive

Document Technologies Sdn Bhd; Shah Alam; On-site; MYR 28,000 - 42,000; Full time

Job summary

Document Technologies Sdn Bhd, a Sharp Malaysia subsidiary, is seeking a Billing Specialist to manage invoicing for rentals, meter usage, maintenance and other services. You will verify details against contracts and POs, ensure e-Invoices comply with tax rules, and resolve discrepancies with customers and internal teams.

The role supports month-end close, prepares adjustments and maintains accurate billing records. A relevant degree and 2–3 years of billing experience are preferred.

Qualifications

• Diploma or degree in accounting, finance, business administration or related field.
• 2–3 years of experience in billing, invoicing or accounts receivable; service or rental business preferred.
• Fresh graduates with strong numerical, analytical and computer skills may be considered for junior roles.

Responsibilities

• Prepare and issue accurate invoices for rental, meter usage, maintenance and other billable services.
• Verify billing details against contracts, POs, meter readings and approved rates.
• Ensure timely processing of e-Invoices in compliance with tax requirements.
• Monitor billing completeness and follow up on outstanding information.
• Investigate and resolve billing discrepancies with customers and internal teams.
• Prepare credit/debit notes and billing adjustments as required.
• Perform monthly billing reconciliations and support month-end closing and audits.

Skills

Excel

Accounting systems

SST knowledge

Billing experience

Analytical skills

Education

Accounting/Finance degree or diploma

Job description

• - Prepare and issue accurate and timely invoices for rental, meter usage, maintenance and other billable services.
• - Verify billing details against contracts, customer POs, meter readings and approved rates.
• - Ensure timely processing of e-Invoices in compliance with applicable tax requirements.
• - Monitor billing completeness and follow up on outstanding billing information.
• - Investigate and resolve billing discrepancies with customers and internal departments.
• - Prepare credit notes, debit notes and billing adjustments as required.
• - Perform billing reconciliations, prepare monthly reports and support month-end closing and audit requirements.

To ensure accurate, timely and complete billing of rental, meter usage, maintenance and other service charges to customers in accordance with contractual terms, customer purchase orders (POs) and company policies. The role is also responsible for maintaining accurate billing records, ensuring compliance with applicable tax and e-Invoice requirements, and coordinating with internal departments and customers to resolve billing discrepancies.

Job Requirement

• - Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.
• - Minimum 2–3 years of relevant experience in billing, invoicing or accounts receivable; experience in a service, rental or equipment-related business will be an advantage.
• - Fresh graduates with strong numerical, analytical and computer skills may also be considered for a junior-level position.

Technical Skills

• - Proficient in Microsoft Excel and accounting systems.
• - Basic knowledge of accounting, SST and e-Invoice requirements.
• - Experience in billing or invoicing is an advantage.
• - Detail-oriented with strong numerical accuracy.
• - Good time management and organisational skills.
• - Able to meet deadlines and work under pressure.
• - Good communication and problem-solving skills.
• - Responsible, proactive and able to work independently.

Document Technologies Sdn Bhd is a subsidiary of Sharp Malaysia that is solely dedicated to managing and running of the Sharp Business Solution Division. This is to ensure the Sharp Business Solution Division is run efficiently and effectively to give our customers a better experience.

Document Technologies Sdn Bhd is a subsidiary of Sharp Malaysia that is solely dedicated to managing and running of the Sharp Business Solution Division. This is to ensure the Sharp Business Solution Division is run efficiently and effectively to give our customers a better experience.