Senior Executive Assistant: Calendar, Travel & Exec Support

Citigroup; Ciudad de México; On-site; MXN 240,000 - 360,000; Full time

Job summary

Citi in Mexico City is seeking an experienced Administrative Support professional to assist a C16 level manager and the department. You will manage day-to-day calendars, coordinate executive meetings, travel, and prepare materials and correspondence for meetings.

You will also assist with creating and modifying presentations and documents, process invoices, and help with ad-hoc reports while maintaining strict attention to risk and compliance standards.

Qualifications

• Office administration experience within a large and complex financial services organization.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Supports a C16 level manager and department operations.
• Manages day-to-day calendar of senior management.
• Coordinates executive appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assists with creation/modification of presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Processes invoices through Procure to Pay system.
• Trains, coaches or guides other administrative staff when required.

Skills

Written and verbal communication

Self-motivation

Detail oriented

Education

Bachelor's/University degree or equivalent experience

Tools

Microsoft Office

Job description

Citi in Mexico City is seeking an experienced Administrative Support professional to assist a C16 level manager and the department. You will manage day-to-day calendars, coordinate executive meetings, travel, and prepare materials and correspondence for meetings.

You will also assist with creating and modifying presentations and documents, process invoices, and help with ad-hoc reports while maintaining strict attention to risk and compliance standards.