Executive Assistant to 4+ Executives | Calendar & Travel

Capital One; Ciudad de México; On-site; MXN 240,000 - 360,000; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives in Mexico City Tech Hub. The role requires handling complex schedules, travel arrangements, expense reports, and professional communications while maintaining a proactive, problem-solving mindset.

You will serve as a gatekeeper and ambassador in a fast-paced, supportive team environment. The ideal candidate has 2+ years of administrative experience, strong English fluency, and expertise in

Qualifications

• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Excellent written and verbal communications; strong organizational skills.

Responsibilities

• Managing daily calendars for multiple executives, with flexibility for last-minute changes.
• Arrange and reserve conference rooms, catering, A/V and other services for meetings.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events, including all-hands meetings and social events.
• Prepare professional business communications, memos, letters and emails with impeccable grammar.
• Build and maintain good business relationships with executives and administrative staff.
• Participate in general administrative duties (copying, mail distribution, ad-hoc projects).
• Promote a fun and team-oriented work environment.

Skills

English fluency (intermediate-advanced

Excellent written and verbal comms

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

Google Suite

Video conferencing (Zoom/Skype)

Job description

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives in Mexico City Tech Hub. The role requires handling complex schedules, travel arrangements, expense reports, and professional communications while maintaining a proactive, problem-solving mindset.

You will serve as a gatekeeper and ambassador in a fast-paced, supportive team environment. The ideal candidate has 2+ years of administrative experience, strong English fluency, and expertise in