Senior Executive Assistant - CDMX

Citigroup; Ciudad de México; On-site; MXN 240,000 - 360,000; Full time

Job summary

Citi in Mexico City is seeking an experienced Administrative Support professional to assist a C16 level manager and the department. You will manage day-to-day calendars, coordinate executive meetings, travel, and prepare materials and correspondence for meetings.

You will also assist with creating and modifying presentations and documents, process invoices, and help with ad-hoc reports while maintaining strict attention to risk and compliance standards.

Qualifications

• Office administration experience within a large and complex financial services organization.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Supports a C16 level manager and department operations.
• Manages day-to-day calendar of senior management.
• Coordinates executive appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assists with creation/modification of presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Processes invoices through Procure to Pay system.
• Trains, coaches or guides other administrative staff when required.

Skills

Written and verbal communication

Self-motivation

Detail oriented

Education

Bachelor's/University degree or equivalent experience

Tools

Microsoft Office

Job description

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

Bachelor's/University degree or equivalent experience

Job Family Group

Business Strategy, Management & Administration

Job Family

Administrative Support

Time Type

Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Equal Opportunity Statement

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

Reasonable Accommodation

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