Executive Assistant: Calendar Master & Travel Coordinator

ServiceMaster Clean by Clark Executive Maintenance; Tlaquepaque; On-site; MXN 300,000 - 420,000; Full time

Job summary

Hewlett Packard Enterprise in Mexico is seeking an Executive Assistant to provide extensive administrative support to senior leadership and teams. You will manage complex calendars, coordinate travel, prepare detailed reports, and ensure confidentiality while upholding global standards.

The role requires advanced English, at least 2 years of related experience, and strong organizational skills to drive efficient office operations and cross-functional collaboration.

Qualifications

• High School Diploma or equivalent; 2+ years of related administrative experience preferred.
• Advanced English is a must.
• Experience with data entry, filing, calendar management, and travel arrangements is expected.

Responsibilities

• Provides extensive administrative support to supervisory and non-supervisory employees.
• Manages complex calendars for senior management and coordinates travel (domestic and international).
• Produces detailed reports and presentations while maintaining confidentiality.
• Ensures compliance with global process standards and supports continuous improvements.
• Guides and mentors junior staff as needed.

Skills

Accounting

Administrative Support

Billing

Booking (Sales)

Calendar Management

Customer Data Management

Data Entry

Expense Reports

Finance

Front Office

Invoicing

Marketing

Microsoft SharePoint

Office Equipment

Office Management

Office Supply Management

Presentation Software

Purchasing

SAP Applications

Travel Arrangements

Education

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence

Tools

SAP Applications

Microsoft SharePoint

Job description

Hewlett Packard Enterprise in Mexico is seeking an Executive Assistant to provide extensive administrative support to senior leadership and teams. You will manage complex calendars, coordinate travel, prepare detailed reports, and ensure confidentiality while upholding global standards.

The role requires advanced English, at least 2 years of related experience, and strong organizational skills to drive efficient office operations and cross-functional collaboration.