C-Suite Executive Assistant | Calendar, Travel & Projects Lead

Citigroup Inc.; Ciudad de México; On-site; MXN 180,000 - 240,000; Full time

Job summary

Citigroup Inc. is seeking an experienced Administrative Support professional to assist a C16 level manager and provide comprehensive support to a high-performing department in a fast-paced financial services environment.

You will manage calendars, coordinate meetings and travel, prepare materials, and assist in creating presentations and reports. The role requires meticulous attention to detail, strong communication, and the ability to adapt quickly to new systems and processes.

Qualifications

• Previous office administration experience in a large/complex financial services org.
• Clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Directly supports a C16 level manager and department.
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• Assist with creation/modification of presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and processes invoices through Procure to Pay system.
• Process and follow-up on Virtual Requests.
• Assists in ad-hoc reports and special projects as needed.
• Trains, coaches or guides other administrative staff when required.
• Adheres to compliance with laws, policy and safeguarding Citigroup's reputation.

Skills

Communication skills

Time management

Detail oriented

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Citigroup Inc. is seeking an experienced Administrative Support professional to assist a C16 level manager and provide comprehensive support to a high-performing department in a fast-paced financial services environment.

You will manage calendars, coordinate meetings and travel, prepare materials, and assist in creating presentations and reports. The role requires meticulous attention to detail, strong communication, and the ability to adapt quickly to new systems and processes.