Executive Assistant | Calendar Master & Stakeholder Partner

BYD; Ciudad de México; On-site; MXN 300,000 - 420,000; Full time

Job summary

BYD in Mexico City is seeking an experienced Executive Assistant to manage the CEO's calendar, coordinate meetings, and prepare executive materials. You will organize travel, handle communications, and maintain confidential documents with discretion.

The ideal candidate has 3+ years in executive support, strong English skills, and proficiency in Outlook, Excel, and PowerPoint. This role requires professionalism and the ability to prioritize multiple tasks in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 3+ years in an executive support role (EA/PA).
• Advanced English proficiency, both written and spoken.
• Strong MS Office skills (Outlook, Excel, PowerPoint).
• Proven experience managing executive calendars and coordinating meetings.
• Excellent organizational and follow-up skills.
• Strong written and verbal communication skills.
• Discretion with confidential information.

Responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments, and commitments.
• Organize executive meetings, video conferences, business events, and appointments.
• Prepare presentations, reports, meeting minutes, and executive documents.
• Follow up on agreements, action items, and pending activities assigned by management.
• Coordinate business travel, including flights, hotels, transportation, itineraries, and expense reports.
• Manage incoming calls, emails, and executive communications.
• Maintain organized and confidential executive documentation and records.
• Coordinate communication between senior management and internal departments.
• Support meetings with clients, suppliers, business partners, and other stakeholders.
• Provide administrative support for executive projects and initiatives.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Support other administrative and organizational activities as required by management.

Skills

Calendar management

Meeting coordination

Communication

Microsoft Office

Time management

Discretion

Organizational skills

English proficiency

Education

Bachelor's degree in Business Administration/Management/International Business/Executive Assistance

Tools

Outlook

Excel

PowerPoint

Job description

BYD in Mexico City is seeking an experienced Executive Assistant to manage the CEO's calendar, coordinate meetings, and prepare executive materials. You will organize travel, handle communications, and maintain confidential documents with discretion.

The ideal candidate has 3+ years in executive support, strong English skills, and proficiency in Outlook, Excel, and PowerPoint. This role requires professionalism and the ability to prioritize multiple tasks in a fast-paced environment.