Senior Executive Assistant - Global Calendars & Travel

Aon plc; Ciudad de México; On-site; MXN 400,000 - 700,000; Full time

Job summary

Aon plc in Mexico City is seeking a Senior Administrative Support to back multiple Business Leaders across Aon's solution lines. You will manage calendars, meetings, and travel, while handling confidential information with discretion and presenting a professional interface to stakeholders.

The role emphasizes proactive organization, clear communication, and the ability to anticipate leaders' needs in a fast-paced, client-focused environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• Fluent English (CEFR C1) verbal and written.
• 3–4 years of administrative or office experience.
• Proficiency with Microsoft Office and virtual collaboration tools (Teams, Zoom).
• Strong organizational and time-management skills.
• Excellent interpersonal skills and the ability to build relationships.
• Discretion with confidential information.

Responsibilities

• Serve as a primary point of contact for Business Leaders and stakeholders.
• Proactively manage multiple calendars across time zones; schedule meetings.
• Monitor and prioritize emails; draft and follow up on action items.
• Plan, coordinate, and support meetings and travel, including logistics.
• Prepare and review expense reports and reimbursements.
• Produce and proofread documents in line with brand standards.
• Maintain distribution lists and organizational charts; assist onboarding.
• Support team events and internal initiatives.

Skills

Fluent English

Calendar management

Travel coordination

Microsoft Office

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Teams

Zoom

Job description

Aon plc in Mexico City is seeking a Senior Administrative Support to back multiple Business Leaders across Aon's solution lines. You will manage calendars, meetings, and travel, while handling confidential information with discretion and presenting a professional interface to stakeholders.

The role emphasizes proactive organization, clear communication, and the ability to anticipate leaders' needs in a fast-paced, client-focused environment.