Sales Administrator - FCS

Stäubli; Santiago de Querétaro; On-site; MXN 180,000 - 280,000; Full time

Job summary

Stäubli is seeking a Sales Administrator to interact with customers and internal teams. The role focuses on quotation generation, order processing, inventory checks, and ERP data setup to ensure timely deliveries.

You will support invoicing and customer communications while collaborating with sales engineers and other departments. The ideal candidate has an associate degree in business administration or equivalent experience, solid SAP ERP, CRM, and MS Office skills, and is organized, proactive,

Qualifications

• Associate degree in Business Administration or equivalent work experience required.
• Proficiency with ERP SAP system and Microsoft Office suite.
• Experience with CRM software and customer-service oriented roles.
• Strong organizational and communication skills; detail oriented and proactive.

Responsibilities

• Interact with customers and sales engineers to generate quotations for services and parts.
• Receive and process customer orders with accuracy and timeliness.
• Manage inventory and check stock levels to prioritize available inventory.
• Set up customers in ERP and vendor records as needed.
• Process and send invoices for services and parts.
• Maintain proactive communication with customers on status and delays.

Skills

Customer Service

ERP SAP

CRM software

MS Office

Excel

Communication skills

Organized

Detail-oriented

Problem solving

Education

Associate degree in Business Administration

Tools

ERP SAP

CRM software

Microsoft Office

Job description

Stäubli is a value driven technological solutions provider with four dedicated activities: Electrical

Connectors, Fluid Connectors, Robotics and Textile. We strive for innovation and excellence and are market leaders in many industrial segments. Stäubli guarantees high quality, reliability, and performance - our strong basis for the trusted partnership with our customers worldwide.

Job Description

Job Function:

The job of the Stäubli FCS Sales Administrator is to interact with internal and external customers.

Responsibilities and Objectives:

• Work directly with the customers and the sales engineers to generate quotation for services and parts.
• Receiving and processing customer orders, ensuring accuracy and timeliness
• Inventory management, checking stock levels prior to order entry to ensure available inventory is prioritized, optimizing stock usage.
• Interact with customer to provide or gather administrative information to set up customer in ERP or set up Stäubli as a vendor
• Process and send invoice to customers for services and parts
• Communicate frequently with customer to ensure that all expectations are met, proactively resolving any issues or delays, updating customers as needed
• Daily reporting and order monitoring to ensure all orders are delivered according to the scheduled timeline
• Contribute to team effort by accomplishing related results as needed
• Work with internal departments to meet customer’s needs.
• Assist accounting with past due invoices/accounts resolution
• Creation of non-conformance reports
• Participate in training sessions and update order entry processes as needed.

Qualifications

• Associate degree in Business Administration or equivalent work experience required (Customer Service/Inside Sales background preferred)
• Proficient with ERP SAP system
• Proficient in Microsoft Office and Microsoft Excel
• Experienced with Customer relationship Management software (CRM)
• Quality and customer service driven to consistently satisfy internal and external customers
• Organized and detail oriented
• Self-motivated, proactive, and resourceful
• Positive, professional attitude
• Establishes and maintains effective working relationships based on mutual trust, respect, and cooperation with manager(s), co-workers and customers
• Reacts quickly and adapts to changes in priorities, circumstances, and direction
• Self-starter and work under limited supervision in a fast-paced team environment
• Must be able to use critical thinking and problem solving to resolve customer issues
• Exceptional written and verbal communication skills

Additional Information

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds at times
• Dexterity and accuracy as needed to operate equipment
• Monday-Friday 8:30am – 6:00pm
• Hybrid Schedule Available (remote days based on department schedule)

Stäubli Corporation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.