Salaried Position

International Paper; Santiago de Querétaro; Presencial; MXN 167.000 - 234.000; Jornada completa

Descripción de la vacante

International Paper Mexico is seeking an organized HR & Office Services Assistant to develop comprehensive experience in human resources and corporate office operations.

You will participate in personnel administration, recruitment, onboarding, employee communications, vendor management, requisitions, inventory control, and general office services, with on-site work at our Querétaro offices. Proficiency in Excel, Word, PowerPoint, Outlook, and Teams is desirable.

Formación

• Bachelor’s degree in HR, Business Admin, or related field.
• 6 months to 2 years of experience in HR, personnel administration, or admin support.
• Proficiency in Excel, Word, PowerPoint, Outlook and Microsoft Teams.

Responsabilidades

• HR Administration: maintain employee files, audit documentation, manage databases and tracking matrices, support audits, protect confidentiality.
• Recruitment and Onboarding: coordinate interviews, manage calendars, invitations, rooms, access, and onboarding materials.
• Employee Experience: assist in events, internal communications, calendars for birthdays/anniversaries, and venue coordination.
• Administration and Office Services: process requisitions in SAP, coordinate vendors and visitors, monitor office presentation and inventory.

Educación

Bachelor’s degree in Human Resources, Business Administration, Organizational Psychology, Industrial Relations, Industrial Engineering, Business Management, Human Capital Management, or related field

Herramientas

Excel

Word

PowerPoint

Outlook

Microsoft Teams

Descripción del empleo

JOB DESCRIPTION

Start your Human Resources career with a global company

At International Paper Mexico, we are looking for an organized, proactive, and service-oriented individual who wants to develop comprehensive experience in Human Resources and corporate office operations.

As an HR & Office Services Assistant, you will participate in personnel administration, recruitment, onboarding, People & Culture events, internal communications, vendor management, requisitions, inventory control, and general office services.

What will your contribution be?

Human Resources Administration

• Compile, update, digitize, and securely maintain employee files.
• Review documentation using checklists and follow up on missing documents or pending signatures.
• Keep databases and tracking matrices up to date.
• Prepare documentation and supporting evidence for audits.
• Handle personal and employment information with strict confidentiality.

Recruitment and Onboarding

• Coordinate in-person and virtual interviews.
• Manage calendars, invitations, meeting rooms, building access, and Microsoft Teams sessions.
• Maintain timely and professional communication with candidates.
• Prepare documentation, welcome kits, and induction schedules.
• Welcome and guide new employees during their onboarding process.

Employee Experience

• Support the organization of celebrations, corporate events, and team-building activities.
• Prepare simple internal communication materials.
• Maintain calendars for birthdays, anniversaries, and corporate activities.
• Coordinate venues, materials, food, attendance lists, and event documentation.

Administration and Office Services

• Create and follow up on operational requisitions in SAP.
• Coordinate vendors, visitors, and access to the facilities.
• Monitor office cleanliness, order, and overall presentation.
• Manage inventories of stationery, cafeteria products, and office supplies.
• Identify shortages, delays, or incidents and follow up until they are resolved.

What are we looking for?

• Completed bachelor’s degree in Human Resources, Business Administration, Organizational Psychology, Industrial Relations, Industrial Engineering, Business Management, Human Capital Management, or a related field.
• Between 6 months and 2 years of experience in Human Resources, personnel administration, or administrative support.
• Experience gained through internships, social service programs, trainee programs, scholarships, or entry-level positions will be considered.
• Proficiency in Excel, Word, PowerPoint, Outlook, and Microsoft Teams.
• Ability to work with databases, employee files, calendars, and administrative controls.
• Excellent writing and spelling skills English and Spanish.
• Availability to work on-site at the corporate offices in Querétaro.

It Will Be a Plus If You Have: