Remote Executive Assistant to CEO | Calendar & Travel Pro

Huzzle; México; Remote; MXN 758,000 - 1,517,000; Full time

Benefits offered by this job

Fully remote

Career growth

Peer community

Ongoing support

Tailored compensation

Job summary

Huzzle is seeking a highly organized Executive/Virtual Assistant to support a busy CEO of a US-based telehealth and wellness company. The role is fully remote and involves protecting executive time, managing priorities, and handling confidential information across multiple businesses.

You will own calendar and inbox management, schedule calls, coordinate travel, prepare daily admin briefs, and ensure smooth daily operations.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or CEO Assistant.
• Direct experience supporting a founder, CEO, or C-suite executive.
• Strong calendar management skills, including time zones, batching, scheduling logic, and protecting executive time.
• Excellent inbox management discipline and ability to make decisions confidently.
• Strong discretion and confidentiality when handling sensitive personal and business information.
• Advanced Google Workspace skills, especially Gmail, Calendar, Drive, Docs, and Sheets.
• Experience using Slack for daily communication.
• Strong travel booking and itinerary management experience.
• Exceptional attention to detail and proactive follow-through.
• Comfortable supporting executives across multiple businesses, brands, or projects.
• Experience in telehealth, wellness, healthcare, or health-adjacent industries is a plus.

Responsibilities

• Manage the CEO’s calendar daily, reviewing every invite for accuracy, completeness, and priority.
• Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST.
• Schedule calls and meetings according to a clear scheduling priority framework.
• Process SMS requests from the CEO and CEO’s spouse at set times during the day.
• Prepare and maintain the daily Admin Meeting agenda using the company’s structured format.
• Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive.
• Audit the CEO’s calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities.
• Coordinate closely with the CEO’s spouse on family, personal, and household scheduling.
• Manage gifting, company purchases, personal appointments, and ad hoc admin tasks.
• End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas.

Skills

Calendar management

Inbox management

Discretion

Confidentiality

Google Workspace

Slack

Travel booking

Attention to detail

Multi-business support

Tools

Gmail

Calendar

Drive

Docs

Sheets

Slack

Job description

Huzzle is seeking a highly organized Executive/Virtual Assistant to support a busy CEO of a US-based telehealth and wellness company. The role is fully remote and involves protecting executive time, managing priorities, and handling confidential information across multiple businesses.

You will own calendar and inbox management, schedule calls, coordinate travel, prepare daily admin briefs, and ensure smooth daily operations.