Executive Assistant to the Founder & CEO (Real Estate)

FreedUp; México; Remote; MXN 263,000 - 343,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Performance bonuses

Remote work from anywhere

Supportive team environment

Learning and development opportunities

Job summary

FreedUp is seeking a proactive and highly organized Executive Assistant to support the Founder and CEO in the data migration business. This full-time, remote role emphasizes task delegation, scheduling, CRM management, and project coordination to streamline operations as the business scales.

Responsibilities include handling calls, managing emails, maintaining PipeDrive, calendar coordination, and preparing concise reports.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
• Experience managing phone and email, scheduling, and CRM data entry.
• Proficient in PipeDrive or similar CRM/project management tools.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Familiarity with basic bookkeeping and reporting.

Responsibilities

• Handle phone calls and manage call logs.
• Manage scheduling and calendar coordination.
• Draft and edit emails for executive review.
• Oversee inbox triage and key communications.
• Update and maintain PipeDrive CRM.
• Assist with document organization and reporting.
• Coordinate projects and track deadlines.

Skills

Phone management

Email management

Calendar management

CRM data entry

Relationship management

Communication skills

Organizational skills

Time management

Problem solving

Tools

PipeDrive

Job description

We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the data migration industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.

As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (PipeDrive), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: $1,300- $1,700 per month (based on experience)

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
• Strong experience in phone and email management, calendar coordination, and CRM data entry.
• Proficient in PipeDrive, or similar CRM and project management tools.
• Proficient in calendar management and relationship management
• Excellent written and verbal communication skills.
• Ability to take initiative, solve problems independently, and implement efficient workflows.
• Strong organizational and time management skills.
• Familiarity with basic bookkeeping and reporting
• Strong organziation skills with transactional operations and communication via email
• Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Key Responsibilities

• Phone & Call Management: Handle incoming calls, ensure timely responses, and manage call logs.
• Able to manage client calls, follow-up emails, as well as able to prioritize essential communications
• Drafting responses for Executive to review and edit before sending
• Scheduling & Calendar Management: Organize and schedule meetings and keep the executive informed of upcoming appointments.
• Weekly meetings planned and support with home calendar coordination
• Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
• CRM Management: Update and maintain PipeDrive
• Administrative Support: Assist with document organization, mail management, and basic reporting.
• Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities.
• Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

• International experience
• Opportunity to work remotely from anywhereSupportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months