Executive Assistant to Founder — Remote, Investor Relations

HireHawk Inc.; Xico; Remote; MXN 404,000 - 525,000; Full time

Job summary

HireHawk Inc. seeks an experienced Executive Assistant to support a founder at a lean investment firm. You will own the calendar, manage a high-volume inbox, and coordinate investor relations, portfolio-company meetings, and travel across time zones.

You will work remotely with a core Eastern Time schedule, handle confidential information with discretion, and gradually take on broader operational tasks as the firm grows.

Qualifications

• 3+ years supporting senior executives or principals in investment-related settings.
• Own complex executive calendars and high-volume inboxes with good judgment.
• Coordinate domestic and international travel with detailed itineraries.
• Advanced proficiency with Gmail, Google Calendar, and Google Workspace; strong Zoom and CRM skills.
• Excellent written and spoken English with discretion for confidential information.
• Available for Eastern Time schedule and responsive outside core hours when urgent.

Responsibilities

• Protect Founder’s time by managing calendar across time zones and resolving conflicts.
• Triages inbox to identify urgent items and delegate or respond as appropriate.
• Coordinate with investors, portfolio companies, and sellers; track commitments and follow-ups.
• Prepare materials and context for Founder’s meetings; ensure informed discussions.
• Maintain accurate CRM and contact records; ensure pipeline visibility.
• Coordinate complex domestic and international travel with detailed itineraries.
• Anticipate priorities, resolve issues before they disrupt schedules.

Skills

Executive support

Calendar management

Travel coordination

Gmail & Google Workspace

Zoom & CRM

English proficiency

Discretion & professionalism

Remote work availability

Tools

Zoom

CRM platforms

Google Workspace

Job description

HireHawk Inc. seeks an experienced Executive Assistant to support a founder at a lean investment firm. You will own the calendar, manage a high-volume inbox, and coordinate investor relations, portfolio-company meetings, and travel across time zones.

You will work remotely with a core Eastern Time schedule, handle confidential information with discretion, and gradually take on broader operational tasks as the firm grows.