Remote Executive Assistant — CEO Ops & Compliance

FreedUp; México; Remote; MXN 263,000 - 343,000; Full time

Job summary

FreedUp seeks a highly proactive Executive Assistant to support the Founder and CEO in a regulated financial services environment. This role emphasizes operational discipline, strong communication judgment, and confident collaboration with advanced AI tools.

You will manage calendars, client communications, CRM integrity, marketing coordination, and standard operating procedures, while ensuring regulatory compliance and transparent, high-quality client interactions in a fully remote setup.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Strong calendar, email, and CRM data management experience.
• Proficiency with HubSpot and Mailchimp; comfortable with AI tools.
• Excellent written and verbal communication with regulatory awareness.

Responsibilities

• Handle client emails with impeccable tone and regulatory awareness.
• Manage monthly marketing distributions and keep CRM data clean.
• Organize executive calendars and ensure company-wide visibility.
• Oversee routine operational processes and escalate when needed.
• Validate AI outputs and adapt workflows to AI-assisted operations.

Skills

Calendar management

Email management

CRM maintenance

HubSpot

Mailchimp

AI tools

Regulatory awareness

SOP execution

Documentation

Problem solving

Tools

HubSpot

Mailchimp

ClickUp

Jira

Trello

Job description

FreedUp seeks a highly proactive Executive Assistant to support the Founder and CEO in a regulated financial services environment. This role emphasizes operational discipline, strong communication judgment, and confident collaboration with advanced AI tools.

You will manage calendars, client communications, CRM integrity, marketing coordination, and standard operating procedures, while ensuring regulatory compliance and transparent, high-quality client interactions in a fully remote setup.