Remote Executive Assistant & Client Support Specialist

Voxidea-Stafi; México; Remote; MXN 1,107,000 - 1,661,000; Full time

Benefits offered by this job

Fully remote

Paid Time Off

Wellness coaching

Learning & development access

Job summary

Voxidea is seeking an Executive Assistant to provide exceptional administrative support to C-level executives in a fully remote role. You will be the primary liaison between executives, staff, clients, and external partners, managing calendars, travel, and communications.

The position requires bilingual English and Spanish, strong organizational skills, discretion, and proficiency with MS Office and Google Workspace.

Qualifications

• Minimum requirement of high school diploma or Bachelor's degree.
• Proven experience supporting C-level executives or similar roles.
• Bilingual in English and Spanish, both written and spoken.

Responsibilities

• Serve as the primary contact between executives, employees, clients, and partners.
• Manage executives' calendars, meetings, and travel arrangements.
• Track expenses and prepare reports on a regular basis.
• Handle client inquiries with excellent service.
• Maintain filing systems and oversee office inventory.
• Take meeting minutes and assist client communications.
• Coordinate social networks, billing, and invoicing if required.
• Organize client and team events.

Skills

Executive support to C-level Executiv

Bilingual English/Spanish

Calendar management

Communication skills

Discretion & confidentiality

Education

High school diploma or bachelor's degree

Tools

MS Office

Google Workspace

Job description

Voxidea is seeking an Executive Assistant to provide exceptional administrative support to C-level executives in a fully remote role. You will be the primary liaison between executives, staff, clients, and external partners, managing calendars, travel, and communications.

The position requires bilingual English and Spanish, strong organizational skills, discretion, and proficiency with MS Office and Google Workspace.