Executive Assistant - Mexico

Wing Assistant; Ciudad de México; Presencial; MXN 360.000 - 600.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Performance incentives

Paid training

100% work-from-home

Fun work environment

Upskilling opportunities

100% work-from-home

Supportive team

Career growth

Fun work environment

Holiday and overtime pay

Bonuses & referral program

Descripción de la vacante

A global staffing agency is seeking a bilingual Executive Assistant to support C-level executives remotely. Candidates should have at least 3 years of relevant experience, excellent communication skills, and familiarity with office software. The role includes managing schedules, preparing reports, and various administrative tasks. This position offers job security, training opportunities, and a supportive team environment.

Formación

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Familiar with current technologies and tools.
• Excellent English communication, both written and spoken.

Responsabilidades

• Create and manage invoices and expenses.
• Prepare reports and conduct market research.
• Coordinate team calendars and schedule meetings.
• Coordinate calendars, meetings and travel arrangements.
• Screen calls and emails, and manage inbox efficiently.
• Prepare and present data in reports and slides.
• Maintain CRM data for campaigns and outreach.
• Ad hoc administrative tasks as needed.

Conocimientos

Excellent phone communication

Excellent English communication (B2)

Solid organizational skills

Tech savvy

Tech-savvy

MS Office proficiency

Educación

Bachelor's degree or certificate course

Herramientas

MS Office

Google Calendar

CRM systems

Descripción del empleo

Overview

Wing is on the exciting mission of redefining the future of work for companies worldwide. We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot. We are also looking for a bilingual Executive Assistant.

Responsibilities

1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
3. Store and organize documents and files.
4. Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
5. Research products, purchase goods and secure samples.
6. Store, update and collect information for marketing and sales campaigns through a CRM system.
7. Monitor projects, conduct internal communication and organize company data.
8. Coordinate team calendars, prevent scheduling conflicts and ensure clients are on time and prepared for meetings.
9. Prepare itineraries, book hotels, rental cars, etc.
10. Convey information to incoming calls and make calls for appointments or conduct informational inquiries.
11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
12. Synthesize data and other content into cohesive reports and presentation slides.
13. Upload videos, manage negative reviews, and keep the account profile up to date.
14. Ad hoc tasks.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.).
• Bachelor\'s degree or any certificate course (required).
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech savvy and familiar with current technologies, like desktop sharing and cloud services.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude and willingness to be trained.

Technical Requirements

• USB headset with noise cancellation feature.
• Working webcam.
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM.
• Main Internet speed: at least 25 Mbps wired connection.
• Backup Internet speed: at least 10 Mbps.

Benefits

• Performance incentives.
• Job security and stability.
• Paid training.
• Inclusive culture.
• Upskilling opportunities.
• 100% work-from-home.
• Exceptionally supportive team.
• Opportunities for career growth.
• Fun work environment.
• Holiday and overtime pay.
• Bonuses, tips, and referral program.

Schedule

20-40 hours per week.

Location

This is a remote job.

Salary

This is based on your experience and skills.

Only qualified candidates will be invited to take the assessment and scheduled for an interview. We have other vacancies that might interest your friends and colleagues. They can check us out at our Jobs Website.