Remote AP/AR Specialist for U.S. SMBs

Cobalto Talent; Mérida; Remote; MXN 240,000 - 400,000; Part time

Job summary

Cobalto Talent is hiring an Accounts Payable / Accounts Receivable Specialist to work 100% remotely from Mexico for US-based companies. The role covers AP and AR duties across construction, distribution, manufacturing, and professional services, with emphasis on accuracy and timely vendor and customer interactions.

You will manage vendor bills, reconciliations, invoicing, payments, and month-end support, while communicating in English and maintaining detailed records for audits.

Qualifications

• 2+ years in accounts payable and/or receivable.
• Hands-on QuickBooks Online or Desktop experience.
• Intermediate English (B1+) for vendor and customer emails and calls.
• Solid Excel: lookups, pivot tables, reconciliations.
• Degree or studies in Accounting or Finance.

Responsibilities

• Receive, code and enter vendor bills; match them to purchase orders and receipts.
• Prepare weekly payment runs (ACH and checks) for approval.
• Reconcile vendor statements and resolve discrepancies by email or phone.
• Collect W-9s and keep vendor records current for 1099 reporting.
• Create and send customer invoices, including progress billing where needed.
• Apply customer payments and keep the aging report clean.
• Follow up on overdue invoices by email and phone in English.
• Support month-end close with AP/AR reconciliations for the bookkeeper or controller.

Skills

Accounts payable

Accounts receivable

Excel

English communication

Education

Accounting or Finance degree

Tools

QuickBooks Online/Desktop

Bill.com

Ramp

Sage

NetSuite

Job description

Cobalto Talent is hiring an Accounts Payable / Accounts Receivable Specialist to work 100% remotely from Mexico for US-based companies. The role covers AP and AR duties across construction, distribution, manufacturing, and professional services, with emphasis on accuracy and timely vendor and customer interactions.

You will manage vendor bills, reconciliations, invoicing, payments, and month-end support, while communicating in English and maintaining detailed records for audits.