Remote AP/AR Specialist (Mexico) | QuickBooks & Excel

CobaltoTalent; Colima; Remote; MXN 360,000 - 480,000; Full time

Job summary

CobaltoTalent is seeking an Accounts Payable / Accounts Receivable specialist to work 100% remotely from Mexico for US-based clients in construction, distribution, manufacturing and professional services. You will manage vendor bills, invoicing, payments, and month-end close with attention to accuracy and documentation.

Requirements include 2+ years in AP/AR, QuickBooks experience, intermediate English, and strong Excel skills.

Qualifications

• 2+ years in accounts payable and/or receivable.
• Hands-on QuickBooks Online or Desktop experience.
• Intermediate English (B1+) for vendor and customer emails and calls.
• Solid Excel: lookups, pivot tables, reconciliations.
• Accuracy with numbers and a habit of documenting what you did.

Responsibilities

• Receive, code and enter vendor bills; match them to purchase orders and receipts.
• Prepare weekly payment runs (ACH and checks) for approval.
• Reconcile vendor statements and resolve discrepancies by email or phone.
• Collect W-9s and keep vendor records current for 1099 reporting.
• Create and send customer invoices, including progress billing where needed.
• Apply customer payments and keep the aging report clean.
• Follow up on overdue invoices by email and phone in English.
• Support month-end close with AP/AR reconciliations for the bookkeeper or controller.

Skills

Accounts payable/receivable

QuickBooks

English (B1+)

Excel (VLOOKUP / Pivot)

Documentation and accuracy

Education

Accounting degree or studies

Tools

QuickBooks Online

QuickBooks Desktop

Job description

CobaltoTalent is seeking an Accounts Payable / Accounts Receivable specialist to work 100% remotely from Mexico for US-based clients in construction, distribution, manufacturing and professional services. You will manage vendor bills, invoicing, payments, and month-end close with attention to accuracy and documentation.

Requirements include 2+ years in AP/AR, QuickBooks experience, intermediate English, and strong Excel skills.