Part-Time Documentation Clerk (Customs Brokerage Mexico)

Oecgroup; Región Centro; On-site; MXN 167,000 - 257,000; Full time

Benefits offered by this job

Law benefits

Vacation days

Personal days

Floating Day

Annual performance review

Annual bonus

Monthly food vouchers

Savings Fund

Internal Medical assistance

Job summary

OEC Group seeks an administrative professional in Guadalajara to support freight forwarding operations.

You will maintain shipment records, upload documents, coordinate with brokers, and ensure accuracy of paperwork and compliance with customs rules. The role requires English proficiency and strong MS Office skills, with local office hours from 8:30 am to 2:30 pm.

Qualifications

• Bachelor’s degree in international business or equivalent experience.
• About one year of experience in an administrative/clerical role.
• Knowledge of Microsoft Office including Word and Excel.
• Knowledge of Mexican Customs Regulations and MX customs law.
• Analytical mindset.
• Advanced English level.

Responsibilities

• Maintain and update shipment files, including numbers, voyage details and dates.
• Request, review, and upload commercial documentation into FreightStream.
• Coordinate with Entry Writers and the Brokerage Manager for timely processing.
• Review documentation for accuracy and compliance, including piece count verification.
• Investigate and update file records to keep shipment information current.
• Manage daily tracing reports and follow up on pending items.
• Perform data entry and maintain organized documentation records.
• Implement updates to filing systems and processes as directed.

Skills

Analytical mindset

Advanced English

Education

Bachelor’s degree in international business

Tools

Microsoft Office

Job description

Company Overview

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America and Europe; OEC Group enjoys a strong position in a rapidly growing market.

Essential Duties & Responsibilities:

• Maintain and update shipment files in FreightStream, including file numbers, voyage details, and shipment dates.
• Request, review, and upload commercial documentation into FreightStream.
• Coordinate with Entry Writers and the Brokerage Manager as needed to ensure timely processing of entries.
• Review documentation for accuracy and compliance, including piece count verification and consistency between invoices and packing lists.
• Investigate and update file records, ensuring all shipment information is complete and current.
• Manage daily tracing reports and follow up on pending items.
• Perform data entry and maintain organized documentation records.
• Implement updates to filing systems and processes as directed.

Work Schedule

• Guadalajara Office 8:30 am to 2:30 pm

Qualifications

• You have a bachelor’s degree in international business or equivalent experience.
• Around one year of experience in an administrative/clerical type role.
• You possess knowledge of Microsoft Office including Word and Excel.
• Knowledge of Customs Mexican Regulations and MX customs law.
• Analytical mindset.
• Advance English level.

Company Benefits

After successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:

• Law benefits
• Vacation days (on 1st anniversary, some days are assigned after probation period)
• Personal days (on 1st anniversary, some days are assigned after probation period)
• Floating Day.
• Annual performance review and opportunity for salary adjustment.
• Annual bonus determined by overall performance.
• Monthly food vouchers
• Savings Fund
• Internal Medical assistance

OEC Group is an Equal Opportunity Employer.