Documentation Clerk (Customs Brokerage Mexico)

OEC Group; Región Centro; Presencial; MXN 201.000 - 290.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Law benefits

Medical Insurance

Vacation days

Personal days

Floating Day

Annual performance review and salary =

Annual bonus

Monthly food vouchers

Savings Fund

Internal Medical assistance

Descripción de la vacante

OEC Group in Guadalajara, Mexico, is seeking an administrative specialist to maintain shipment files, review documentation, and coordinate with entry writers and brokerage managers to ensure timely processing of entries.

The role requires a bachelor’s degree in international business, about one year of clerical experience, proficiency in MS Word/Excel, and advanced English. Knowledge of Mexican customs regulations is highly valued.

Formación

• Bachelor’s degree in international business or equivalent.
• About one year of administrative/clerical experience.
• Proficient in Microsoft Word and Excel.
• Knowledge of Mexican customs regulations.
• Analytical mindset and advanced English.

Responsabilidades

• Maintain and update shipment files in FreightStream with file numbers and voyage details.
• Review and upload commercial documentation into FreightStream.
• Coordinate with Entry Writers and the Brokerage Manager to ensure timely processing of entries.
• Verify accuracy and compliance of documents, including piece counts and consistency between invoices and packing lists.
• Investigate and update file records to ensure completeness.
• Manage daily tracing reports and follow up on pending items.
• Perform data entry and maintain organized documentation records.
• Implement updates to filing systems and processes as directed.

Conocimientos

Analytical mindset

Attention to detail

English proficiency

Educación

Bachelor's degree in international business

Herramientas

MS Word

MS Excel

Microsoft Office

Descripción del empleo

Company Overview

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America and Europe; OEC Group enjoys a strong position in a rapidly growing market.

Essential Duties & Responsibilities:

• Maintain and update shipment files in FreightStream, including file numbers, voyage details, and shipment dates.
• Request, review, and upload commercial documentation into FreightStream.
• Coordinate with Entry Writers and the Brokerage Manager as needed to ensure timely processing of entries.
• Review documentation for accuracy and compliance, including piece count verification and consistency between invoices and packing lists.
• Investigate and update file records, ensuring all shipment information is complete and current.
• Manage daily tracing reports and follow up on pending items.
• Perform data entry and maintain organized documentation records.
• Implement updates to filing systems and processes as directed.

Work Schedule

• Guadalajara Office 8:30 am to 5:30 pm:

Qualifications

• You have a bachelor’s degree in international business or equivalent experience.
• Around one year of experience in an administrative/clerical type role.
• You possess knowledge of Microsoft Office including Word and Excel.
• Knowledge of Customs Mexican Regulations and MX customs law.
• Analytical mindset.
• Advance English level.

Company Benefits

After successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:

• Law benefits
• Individual Major medical Insurance (Some dental and vision services are covered too)
• Vacation days (on 1st anniversary, some days are assigned after probation period)
• Personal days (on 1st anniversary, some days are assigned after probation period)
• Floating Day.
• Annual performance review and opportunity for salary adjustment.
• Annual bonus determined by overall performance.
• Monthly food vouchers
• Savings Fund
• Internal Medical assistance

OEC Group is an Equal Opportunity Employer.