Documentation Clerk (Part Time)

OEC Group; Región Centro; On-site; MXN 180,000 - 300,000; Full time

Benefits offered by this job

Vacation days

Personal days

Annual bonus

Salary review

Food vouchers

Medical assistance

Job summary

OEC Group in Mexico is seeking an organized Administrative Clerk to maintain shipment files, review documents, and coordinate with Entry Writers and the Brokerage Manager to ensure timely processing. The role requires attention to detail, strong MS Office skills, and familiarity with Mexican customs rules.

The Guadalajara office operates 8:30 am to 2:30 pm. Ideal candidates hold a bachelor’s degree in international business or equivalent, about one year of relevant experience, and advanced

Qualifications

• Bachelor’s degree in international business or equivalent.
• Around one year of experience in an administrative/clerical role.
• Proficient with Microsoft Word and Excel.
• Knowledge of Mexican Customs regulations and MX customs law.
• Analytical mindset.
• Advanced English level.

Responsibilities

• Maintain and update shipment files in FreightStream, including file numbers, voyage details, and shipment dates.
• Request, review, and upload commercial documentation into FreightStream.
• Coordinate with Entry Writers and the Brokerage Manager to ensure timely processing of entries.
• Review documentation for accuracy and compliance, including piece count verification and consistency between invoices and packing lists.
• Investigate and update file records, ensuring all shipment information is complete and current.
• Manage daily tracing reports and follow up on pending items.
• Perform data entry and maintain organized documentation records.
• Implement updates to filing systems and processes as directed.

Skills

Advanced English

Analytical mindset

MS Office

Education

Bachelor’s degree in international business

Job description

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America and Europe; OEC Group enjoys a strong position in a rapidly growing market.

• Maintain and update shipment files in FreightStream, including file numbers, voyage details, and shipment dates.
• Request, review, and upload commercial documentation into FreightStream.
• Coordinate with Entry Writers and the Brokerage Manager as needed to ensure timely processing of entries.
• Review documentation for accuracy and compliance, including piece count verification and consistency between invoices and packing lists.
• Investigate and update file records, ensuring all shipment information is complete and current.
• Manage daily tracing reports and follow up on pending items.
• Perform data entry and maintain organized documentation records.
• Implement updates to filing systems and processes as directed.

Work Schedule

• Guadalajara Office 8:30 am to 2:30 pm

Qualifications

• You have a bachelor’s degree in international business or equivalent experience.
• Around one year of experience in an administrative/clerical type role.
• You possess knowledge of Microsoft Office including Word and Excel.
• Knowledge of Customs Mexican Regulations and MX customs law.
• Analytical mindset.
• Advance English level.

Company Benefits

After successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:

• Vacation days (on 1st anniversary, some days are assigned after probation period)
• Personal days (on 1st anniversary, some days are assigned after probation period)
• Annual performance review and opportunity for salary adjustment.
• Annual bonus determined by overall performance.
• Monthly food vouchers
• Internal Medical assistance

OEC Group is an Equal Opportunity Employer.